Accounts Payable Specialist - Orlando - Advantor Systems

    Advantor Systems
    Advantor Systems Orlando

    1 week ago

    Description
    Accounts Payable Specialist
    Location: Orlando, FL
    Status: Full-time / Non-exempt
    Position Summary
    The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices and employee expense reports. This role ensures compliance with company policies, maintains strong vendor and employee relationships, and supports the accounting team with month-end close and audit activities.
    Key Responsibilities
    • Review, code, and process vendor invoices for accuracy and proper approval
    • Process employee expense reports in accordance with company policies and procedures
    • Audit expense reports for compliance, completeness, and appropriate documentation
    • Match invoices to purchase orders and receiving documents
    • Prepare payment runs (checks, ACH, wire transfers)
    • Reconcile accounts payable transactions, vendor statements, and employee expenses
    • Investigate and resolve invoice and expense discrepancies
    • Maintain accurate vendor and expense records in the accounting system
    • Assist with month-end and year-end close activities
    • Support internal and external audits by providing documentation
    • Respond to vendor and employee inquiries regarding payments and reimbursements
    • Ensure compliance with internal controls and accounting policies
    • Assist with other accounting projects and tasks as needed
    Required Qualifications
    • Associate or bachelor's degree in accounting, Finance, or related field (or equivalent experience)
    • 2-5 years of accounts payable or general accounting experience
    • Experience processing employee expense reports
    • Solid understanding of accounts payable and basic accounting principles
    • Proficiency in accounting software and Microsoft Excel
    • Strong attention to detail and organizational skills
    Preferred Skills
    • Experience with expense management systems (e.g., Concur, Expensify, Certify)
    • Experience with ERP systems (e.g., SAP, Oracle, NetSuite)
    • Knowledge of 1099 reporting
    • Strong communication and problem-solving abilities
    • Ability to manage multiple priorities in a fast-paced environment

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