Jobs
>
Austin

    Administrative Assistant II - Austin, United States - Abbott

    Abbott
    Abbott Austin, United States

    2 weeks ago

    Default job background
    Description

    Job Title: Administrative Assistant II

    Company: Medical Devices Division

    Description: The Administrative Assistant II plays a crucial role in providing primary administrative and overall support to two senior leaders within the Medical Devices division. This individual will be responsible for completing special assignments and projects that contribute to the efficient operations of the department. Interacting with key internal and external stakeholders requires a high level of professionalism.

    Responsibilities:

    • Assist with meeting arrangements, calendar management, travel bookings, expense reimbursements, invoice processing, and other administrative tasks.
    • Lead, organize, and manage all aspects of event planning for corporate offsite meetings.
    • Create, edit, review, proofread, and manage complex documents, spreadsheets, and presentations with proficiency in MS Excel and PowerPoint.
    • Submit invoices for payment processing.
    • Support activities related to the strategic plan and quarterly report process.
    • Provide general office support including mail distribution, answering calls, filing, catering, and ordering supplies.
    • Prepare and update reports, memos, and correspondence.
    • Execute special projects as assigned.
    • Apply high attention to detail, maintain organization, and ensure high-quality work product and timely completion.
    • Occasional travel required (10-15%, domestic & international).

    Required Qualifications:

    • High School diploma or GED required; Bachelor's degree preferred.
    • 3+ years of executive/senior leadership-level administrative experience.
    • Skilled in providing administrative support to top-level leaders.
    • Proficiency in MS Office, SAP Concur, MS SharePoint, with Salesforce experience as a plus.
    • Experience in managing and submitting Concur travel and expense reports.
    • Proficient in scheduling and reserving travel for executives via Concur.
    • Ability to handle multiple priorities with a sense of urgency.
    • Excellent interpersonal, written, and verbal communication skills.
    • Demonstrated ability to handle difficult situations tactfully and professionally.
    • Exercises high confidentiality and discretion with sensitive business data.
    • Strong project management skills with the ability to coordinate meetings and events.
    • Capable of working with individuals at all levels of the organization.
  • Perales, Allmon & Ice, P.C.

    Administrative Assistant

    1 week ago

    Perales, Allmon & Ice, P.C. Austin, United States

    Administrative Assistant (Austin, Texas) · Part-time administrative assistant: A small environmental law firm that represents non-profit organizations, local · governmental entities, community groups, and individuals is looking for a part-time administrative assistant to work · a ...

  • Regency Integrated Health Services

    Assistant Administrator

    3 weeks ago

    Regency Integrated Health Services Austin, United States Full time

    Job Details · Description · Primary Responsibilities · The Assistant Administrator is responsible for assisting the Administrator in planning, organizing, staffing, directing, coordinating, reporting, budgeting, and physical management of the facility, residents and equipment ...

  • ALOIS Solutions

    Administrative Assistant

    5 days ago

    ALOIS Solutions Austin, United States

    Job Title: Administrative Assistant · Location: Austin, TX Onsite) · Duration: 06+ Months (Extension Possible) · Technologies and Tools: (Must Have) · Teams, PowerPoint, Excel, Photoshop. · Concur for Expense management. · Key Responsibilities: · Providing top-notch customer serv ...

  • LanceSoft, Inc.

    Administrative Assistant

    5 days ago

    LanceSoft, Inc. Austin, United States

    1.Customer Service mindset · 2. Use of Teams and MS programs · 3. Expense reporting and arranging Travel · 4. Assist with admin responsibilities · 5. Handle site team building and events · Technologies (specific platforms or tools that needs to be on the resume) · • Ability to na ...

  • Contoro Robotics

    Administrative Assistant

    5 days ago

    Contoro Robotics Austin, United States

    Contoro is looking for an Administrative Assistant who will oversee all things administrative and overall operations of the office. The Admin will provide support to employees and assist in daily office needs. · Job Responsibility · Perform some financial tasks such as Bookkeepin ...

  • Experis

    Administrative Assistant

    3 weeks ago

    Experis Austin, United States

    Our client, and electrical utility company is seeking an Administrative Assistant to join their team. The ideal candidate will have strong communication, analytical and problem solving skills which will align successfully in the organization. · Job Title: Administrative Assistant ...

  • Tom James Company

    Administrative Assistant

    2 weeks ago

    Tom James Company Austin, United States

    At the Tom James Company, an Office Professional supports our sales team members, store leaders, and key organizational leaders fulfilling our mission to be a global leader in the fashion industry. An Office Professional is a valued member of the Tom James support team.We current ...

  • eTeam Inc

    Administrative Assistant

    1 week ago

    eTeam Inc Austin, United States

    Music Specialist Admin · As a Music Specialist you will be responsible for tracking Lyrics Content as well as helping manage vendor accounts. Excellent admin/project management skills and music knowledge. You will need passion for technology and a will to question the current wor ...

  • Texstar Enterprises, Inc

    Administrative Assistant

    5 days ago

    Texstar Enterprises, Inc Austin, United States Regular Full time

    Overview and Essential Functions · Texstar Enterprises, LLC ("Texstar") provides project management, construction, and maintenance services for telecommunications providers in the Southwest and Pacific Northwest regions of the United States. We offer a turnkey solution for netwo ...

  • Texas Department of Aging & Disability Services

    Disaster Assistance Administrative Assistant

    3 days ago

    Texas Department of Aging & Disability Services Austin, United States

    Job Description: · Disaster Assistance Administrative Assistant · This position is telework-eligible following a successful 30-day probationary period and ongoing adherence to performance standards. · Job requires working beyond normal work hours including holidays and weekends w ...

  • Eagle Harbor, LLC

    Administrative Assistant

    1 week ago

    Eagle Harbor, LLC Austin, United States

    Job Description · Job DescriptionBennett Aerospace, Inc. has an opening for a highly motivated Administrative Assistant/Data Analyst IV in Houston, Texas. The successful candidate will use his or her knowledge of applying analytic methodologies and principles to address program n ...

  • Addison Group

    Administrative Assistant

    2 days ago

    Addison Group Austin, United States

    Job Description · Job DescriptionAdministrative Assistant · Austin, TX · Contract to Hire · $ / hour · Addison Group has immediate openings for a Administrative Assistant. In this position you will be greeting guest as they enter the office, answering incoming calls, ordering ...

  • Branch 51

    Administrative Assistant

    1 day ago

    Branch 51 Austin, United States

    Job Description · Job DescriptionWe are seeking an Administrative Assistant to join our team You will perform clerical and administrative functions in order to drive company success. · Responsibilities: · Draft correspondences and other formal documents · Plan and schedule appoin ...

  • Addison Group

    Administrative Assistant

    1 week ago

    Addison Group Austin, United States

    Administrative AssistantAustin, TXContract to Hire$ / hourAddison Group has immediate openings for a Administrative Assistant. In this position you will be greeting guest as they enter the office, answering incoming calls, ordering and stocking office supplies, distributing mail, ...

  • Addison Group

    Administrative Assistant

    2 days ago

    Addison Group Austin, United States

    Job Description · Job DescriptionRole: Administrative Assistant · Location: Austin, TX · Pay Rate: $20-25/Hour · Our client is in search of an Administrative Assistant to provide support for their growing team. · Job Responsibilities: · Complete operational requirements by schedu ...

  • Vip Staffing - zrtech

    Administrative Assistant

    1 week ago

    Vip Staffing - zrtech Austin, United States

    Job Description · Job DescriptionJOB SUMMARY LOCATION: Austin, TXWORK STRUCTURE: Onsite · Provide all project-based administrative support to the engineering department, including Associate Principals, Project Managers and Team Leads. ESSENTIAL RESPONSIBILITIES · • Assist Associa ...

  • Pop-Up Talent

    Administrative Assistant

    1 week ago

    Pop-Up Talent Austin, United States

    Job Description · Job DescriptionAdministrative Assistant · Austin, TX days in field, remote when not in field) · THE POSITION: · Our fast-growing and purpose-driven company is looking for a full time Administrative Assistant. · Are you a proactive and motivated self starter, wh ...

  • City of Austin

    Administrative Assistant

    4 weeks ago

    City of Austin Austin, United States

    Minimum Qualifications · Administrative Assistant: · Graduation from an accredited high school or equivalent, plus three (3) years of experience in general clerical/secretarial experience. · Education and or experience will substitute for the minimum qualifications · Licenses ...

  • USA Managed Care Organization

    Administrative Assistant

    2 weeks ago

    USA Managed Care Organization Austin, United States

    Job Description · Job DescriptionOur Austin Resolutions department has an immediate opening for an outgoing, energetic Administrative Assistant who is familiar with Access data bases and data entry. This person will enter claims referrals into access and reprice successfully nego ...

  • AT&T Hotel & Conference Center

    Administrative Assistant

    1 week ago

    AT&T Hotel & Conference Center Austin, United States

    Job Description · Job DescriptionJOIN OUR BANQUETS TEAM AS THEIR ADMINISTRATIVE ASSISTANT · Principle Responsibilities & Position Purpose: · This role is directly part of the BANQUETS team in the hotel and working under Banquet Managers and Director of Banquets. · Performs admini ...