Health Office Administrative Assistant - Stratham - Exeter School Administrative Unit 16

    Exeter School Administrative Unit 16
    Description

    Position Type:
    Administrative Assistant/Clerical/Administrative Assistant

    Date Posted:
    1/5/2026

    Location:
    Stratham Memorial School

    Date Available:
    As soon as possible

    Closing Date:
    Until filled
    Elementary School Health Office Administrative Assistant

    Stratham Memorial School is seeking a warm, organized, and detail-oriented Medical Administrative Assistant to support the daily operations of our elementary school health office.

    Serving students from Pre-K through 5th grade, this position plays a vital role in helping to ensure the health and safety of our youngest learners.

    The ideal candidate enjoys working with children, has a background in healthcare or school office settings, and can balance medical clerical work with compassionate student care.


    Key Responsibilities:
    Welcome and assist students visiting the health office with care and empathy
    Provide administrative support to the school nurse, including scheduling and recordkeeping
    Maintain accurate, confidential student health records in compliance with HIPAA and FERPA
    Communicate effectively with parents/guardians regarding student health concerns
    Assist in organizing and documenting vision, hearing, dental, and other health screenings
    Monitor immunization compliance and follow up with families as needed
    Help with minor first aid and comfort care under the direction of the school nurse
    Order and manage medical supplies and maintain an organized health office
    Assist with health reporting for district and state compliance
    Collaborate with teachers, counselors, and support staff to ensure student wellness
    Provide backup coverage during health office emergencies or high-volume times

    Qualifications:
    High school diploma or equivalent
    Experience in a healthcare, pediatric, or school-based setting
    Strong interpersonal skills and a nurturing demeanor with young children
    Proficiency in Google Suite and the ability to learn various software, including health record software
    Ability to maintain confidentiality, professionalism, and accuracy

    Work Environment:
    Elementary school setting serving children ages 3-11
    Frequent student interaction with a need for patience and calm under pressure
    Close collaboration with the school nurse, the administrative team, and families
    Occasional lifting of supplies or assistance with student mobility may be required
    Application Procedure
    Please apply online

    Applications will be considered only when a cover letter, resume, and letters of recommendation have been attached to your online application.

    Posted vacancies in SAU 16 have been approved by the School Board.

    It is the policy of SAU 16 not to discriminate on the basis of race, sex, gender identity, religion, national origin, color, homelessness, sexual orientation, age, or disability in its education programs, services, activities or employment practices.


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