Executive Assistant to VP of Marketing - San Jose - Talent Space, Inc.

    Talent Space, Inc.
    Talent Space, Inc. San Jose

    4 days ago

    Description

    We are seeking an exceptionally agile, high-energy professional to support senior leadership at a fast-moving, innovative hi-tech company in the Bay Area. This role requires someone who is proactive, sharp, and thrives in environments where speed, adaptability, and problem-solving are essential. We want someone who naturally takes initiative, jumps in where needed, and embodies a servant-leadership mindset. The right person is comfortable rolling up their sleeves, learning fast, and supporting executives through both planned operations and unexpected challenges.

    What You'll Do

    • Provide high-level administrative, logistical, and operational support to senior executives.
    • Manage calendars, travel arrangements, scheduling, and coordination of meetings across global time zones.
    • Serve as the first point of contact for internal and external stakeholders; maintain professionalism under pressure.
    • Jump into "support mode" quickly during urgent situations—problem-solving, reorganizing schedules, and handling communication.
    • Coordinate domestic and international travel, business events, conferences, and executive offsites.
    • Prepare presentations, reports, agendas, and follow-ups for leadership meetings.
    • Track action items, ensure accountability, and help keep projects moving forward.
    • Maintain confidentiality while handling sensitive information with discretion and trustworthiness.
    • Stay steps ahead of executive needs—anticipating issues, offering solutions, and removing roadblocks.

    Who You Are

    • Extremely agile and nimble, able to pivot quickly as priorities shift.
    • A self-starter who thrives in a fast-paced hi-tech environment.
    • Highly organized with exceptional attention to detail and strong multitasking skills.
    • Hands-on, willing to roll up your sleeves and do whatever is needed—no task too big or small.
    • Strong problem solver with the ability to stay calm and responsive during high-pressure moments.
    • Service-oriented mindset—you take pride in helping others succeed.
    • Energetic, resourceful, and eager to learn; someone who brings agility, speed, and hustle.
    • Comfortable with frequent global travel and representing executives at events when needed.
    • Excellent communicator with strong interpersonal skills and emotional intelligence.

    Qualifications

    • 4–7 years of experience in a similar high-support, fast-paced role (hi-tech preferred).
    • Experience coordinating complex schedules and global travel.
    • Proficiency with productivity tools (Google Workspace, Office 365, Zoom, Slack, Notion, etc.).
    • Ability to handle confidential information professionally.
    • Flexibility to work outside standard hours when urgent needs arise.
    • Passport and willingness to travel internationally on short notice.

    Why This Role?

    • Work directly with high-impact leaders in a cutting-edge hi-tech environment.
    • Opportunities for travel, exposure, and growth.
    • Dynamic, energetic culture that rewards hustle, ownership, and agility.
    • A role where you can make a real difference every day.
    • Opportunities for remote work.
    • Role requires travel flexibility as executive frequently travels both domestically and internationally at last moments notice.

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