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- Provides general administrative support May provide back-up support to higher-level management as needed.
- Effectively monitors manager and team calendars, proactively solves conflicts.
- Responsible for compliance with applicable Corporate and Divisional Policies and procedures Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
- Interacts with high-level executives and manages confidential or business-sensitive information.
- May include some support for tracking budget expenditures.
- Coordinates and maintains departmental files as assigned in compliance with corporate and government regulations.
- Orders business cards and stationery.
- Uses and understands Microsoft Office Suite, and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
- Coordinates new employee office set-ups and onboarding.
- May train/coordinate work for new administrative assistants.
- Operates with general instruction and some supervision.
- Safeguard's Company confidential information
- Some college preferred.
- Some leadership or supervisory experience desired.
- Experience working in pharmaceutical company or CRO strongly preferred.
- 7+ years previous admin experience supporting executives.
- Must have Intermediate to advance knowledge of Microsoft Office Suite, Concur, SharePoint, Visio or OrgPlus, and understanding of business processes and requirements.
- "Make it happen" spirit & attitude as well as persistence.
- Adaptive learner that grasps information quickly, and adapts to changes that may happen daily
- Fully understand assigned tasks and any associated expectations.
- Ask for clarification as needed.
- Understand the deadlines and deliverables.
- Communicate any obstacles that prevent completion of any deadline.
- Provide status updates prior to any deadline.
- Be a good listener.
- Demonstrate strong Critical Thinking Skills
- Be Accountable and Responsible for actions/mistakes.
- Challenges the team to always do better.
- Prioritizes own work, balancing multiple requests for assistance
- Establishes good working relationships with client areas; builds rapport and trust with others.
Administrative Assistant IV- Marketing Infectious Disease Team - Mettawa, United States - ATR International
Description
Job Description:
Responsible for all administrative functions
Marketing Infectious Disease Team:
answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling WebEx and Telepresence setups, and acting as a liaison for remote access issues.
Key Responsibilities Include:
Requirements
Leadership and Interpersonal Skills: