- Complex invoices/billing at local operational locations
- Resolve and troubleshoot customer invoice disputes
- Ensure compliance with customer billing requirements
- Review and QA customer invoices on Aging Report(s) and coordinate late collections with the corporate office and provide appropriate back up
- Ensure compliance with Company credit policies and procedures
- Understand and facilitate month, quarter, and year-end close process and schedules
- Coordinate 1099 vendor requirements
- Create/Issue, code track POs (Purchase Orders) and match to vendor invoice
- Coordinate candidate Drug & Alcohol testing
- Facilitates candidate pre-hire and employee new hire process and ensures compliance with HR guidelines
- Assist HR matters concerning employee benefits and personnel issues
- Ensure all payroll schedules are met
- Assist in completing various vendor MSA (Master Service Agreement) requirements
- May assist in maintaining vehicle folders
- Order and maintain office supplies, stallion stationary, and branding inventory and materials
- Create and submit AFE's (Authorization For Expenditure) for local office
- May supervise a team consisting of billing, payroll, and office assistants and personnel
- May arrange and coordinate travel schedules and reservations
- May order and maintain office supplies
- May create or assist in creating customer bids and proposals
- Must possess and demonstrate strong interpersonal skills and have the ability to effectively manage a diversity of individuals
- Solid oral and written communication skills
- Possesses strong customer-service orientation with customers and employees
- Proficient in Microsoft Applications: Outlook, Excel, SharePoint and Word
- Oracle Cloud experience is a plus
- High School diploma or GED required, Associates or Bachelor's degree preferred
- 3-5 years of related experience
- 2 years of relevant industry experience
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We're looking for an Office Manager to sit at the front desk of our Philadelphia HQ and serve as the welcoming face of Insomnia. You'll keep our office running smoothly — from mail and lunch orders to meeting setup and vendor coordination — while also helping to build culture thr ...
Philadelphia Full time1 month ago
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Office Management · Oversee daily office operations to ensure an organized, efficient, and impeccably maintained workplace. · Develop, document, and continuously improve office procedures and administrative workflows. · Manage expense tracking and invoice approvals in coordinati ...
Philadelphia $48,000 - $78,000 (USD) per year4 days ago
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Overview · We are a leading provider of homecare services throughout the states of Pennsylvania and Delaware. Our mission is to provide exceptional homecare services to patients who need our help the most. · The Office Manager is responsible for overseeing the daily operations of ...
Philadelphia $48,000 - $78,000 (USD) per year OTHER3 days ago
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We are seeking an experienced and proactive Office Manager to oversee daily operations, ensure administrative efficiency, · and support our attorneys and staff. This role is key to maintaining the smooth operation of the firm and ensuring · a positive experience for both employee ...
Philadelphia1 month ago
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The Business Office Manager will be responsible for verifying daily Census and financial data. · Verifying daily CensusVerify all billing and financial data for new admissionsMedicare A & B Billing, Claims Corrections and Follow-upManaged Care , Claims Corrections and Follow-up ...
Camden, NJ1 month ago
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Overview · We are a leading provider of homecare services throughout the states of Pennsylvania and Delaware. Our mission is to provide exceptional homecare services to patients who need our help the most. · The Office Manager is responsible for overseeing the daily operations of ...
Philadelphia, PA $48,000 - $78,000 (USD) per year2 days ago
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We are seeking an organized and proactive Office Manager to oversee day-to-day administrative operations and ensure smooth efficient office functioning. · ...
Philadelphia1 month ago
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Office Management · Oversee daily office operations to ensure an organized, efficient, and impeccably maintained workplace. · Develop, document, and continuously improve office procedures and administrative workflows. · Manage expense tracking and invoice approvals in coordinati ...
Philadelphia, Pennsylvania, , United States $48,000 - $78,000 (USD) per year2 days ago
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We are looking for an Office Manager to sit at the front desk of our Philadelphia HQ and serve as the welcoming face of Insomnia. · ...
Philadelphia1 month ago
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We're a boutique design / build / creative technology studio looking for an Office Manager to support our team, producers, and leadership by keeping the studio properly staffed and running smoothly. · ...
Philadelphia $60,000 - $70,000 (USD)1 month ago
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· Office Manager Job Responsibilities: · Supports company operations by maintaining office systems and supervising staff. · Office Manager Job Duties: · Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; desig ...
Philadelphia, Pennsylvania, United States $48,000 - $78,000 (USD) per year3 days ago
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· Overview · We are a leading provider of homecare services throughout the states of Pennsylvania and Delaware. Our mission is to provide exceptional homecare services to patients who need our help the most. · The Office Manager is responsible for overseeing the daily operations ...
N Broad St #rd Philadelphia, Pennsylvania, United States $48,000 - $78,000 (USD) per year2 days ago
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The Construction Office Manager ensures the smooth operation of a construction office by maintaining organized systems and managing technology resources. This role supports project teams and field staff with administrative tasks and project documentation. · Experience in construc ...
Philadelphia, PA1 month ago
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We are seeking an experienced and bilingual Admin/Office Manager for our Philadelphia office. · ...
Philadelphia, PA2 weeks ago
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The Bookkeeper / Office Manager will manage the firm's bookkeeping, payroll coordination and office operations. · ...
Philadelphia, PA1 month ago
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The ideal candidate will be highly organized, · detail-oriented and possess excellent communication · skills.The job is to provide administrative support to our executive team with an opportunity · to grow into a broader strategic role within the organization. · ...
Philadelphia $45,000 - $60,000 (USD)1 month ago
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We are seeking an experienced and proactive Office Manager to oversee daily operations, · ensure administrative efficiency, · and support our attorneys and staff.Bachelor's degree or educational background in Business Administration, Management, or related field · 3–5 years of of ...
Philadelphia, PA1 month ago
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· The Office Manager keeps official records and executes in accordance with established standard operation procedures in conjunction with other management and staff. Provides administrative support to the General Manager and department managers. · PRINCIPAL JOB ACTIVITIES: · Gen ...
Center Valley, PA $48,000 - $78,000 (USD) per year4 days ago
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· Dunwoody Country Club is looking for an individual who believes in quality work and attention to detail to Help us build a strong future for our Club. The Office Manager is responsible for several duties pertaining to the daily operational functions at the Club and providing a ...
Philadelphia, PA $48,000 - $78,000 (USD) per year3 days ago
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· At Project Transition, it's our mission to enable individual persons who have serious mental illness, co-occurring substance use disorder and/or a dual diagnoses of SMI and IDD live a life that is meaningful to her or him in the community on terms she/he defines. · Title: O ...
Umbria, Philadelphia, PA, US $48,000 - $78,000 (USD) per year4 days ago
Office Manager - Jersey Village - Stallion Infrastructure Services
Description
Role Summary:
This position will be responsible for managing the back-office functions of a local area company office. The Office Manager oversees, coordinates and or processes all Human Resources, Billing and Accounts Payable related functions. The individual in this role works directly with the operations manager to ensure that daily, weekly & monthly tasks are completed on time. In addition, the Office Manager serves as a liaison between the local back-office functions and the corporate office back-office functions.
Role Priorities:
Essential Skills and Experience:
Education or Certification required:
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