- Work with the People & Culture Coordinator and Personnel & Human Resources Committee to support the maintenance, development, and evaluation of all human resources practices and policies
- Maintain personnel files and consider ways to enhance and improve staff access to records and policies through an HRIS
- Identify ways to thoughtfully track applicant, team, and organizational demographics as needed in a way that ensures staff's social identities are acknowledged and honored
- Support accommodation requests as needed and develop consistent accommodation practices
- Support the People & Culture Coordinator with implementing and improving organizational assessments, training, performance evaluations, and other employee engagement and leadership development efforts
- Serve as the technical and logistics point person for all HR systems; explore and recommend systems improvements
- Work with the Personnel & Human Resources Committee to share updates and support the implementation of new processes, when necessary
- Provide key hiring support to cross-team hiring committees including coordinating job posts, building diverse and innovative outreach strategies, and maintaining interview guides and other templates
- Coordinate orientation, on-boarding and off-boarding of new and transitioning staff
- Create and manage required documentation (such as I-9s, state employment registrations, background checks, etc.) for new and terminated employees with intention, care, and a worker-justice approach
- Record new hires, terminations, changes in positions, and salary increases in personnel files and HRIS system
- Use Highlander's automated systems to streamline benefits administration, prepare and process required benefits documents (health, vision, dental, retirement, COBRA, HRAs, life insurance, and disability insurance) for active, new, and transitioning employees
- Work with Finance staff to support benefits administration and leave tracking as needed for payroll and budgeting
- Coordinate with staff who take parental or sabbatical leave or short-term/long-term disability leave; process any state or organizational forms
- Serve as the internal point person for questions about organizational benefits
- Work closely with the People & Culture Coordinator, Co-Executive Directors, Finance, and insurance brokers to manage annual renewals
- Track staff development funds and other funds/stipends as benefits expand (Highlander staff only)
- Maintain awareness and knowledge of local, state, and national labor laws and ensure staff are fully informed and equipped for safe practices
- Work with the Building and Grounds staff, Office Manager, and Radical Hospitality staff to ensure workplace safety is practiced and prioritized at all times (e.g., appropriate signage is posted, workplace safety inspections are held and documented, etc.)
- Conduct a workers' compensation audit annually, and ensure staff are resourced with any necessary filing or related support
- Attend and participate in monthly staff meetings
- Participate in other committee work as assigned and/or for which you volunteer (i.e., hiring committees, organizational budgeting, language justice learning institute)
- Seek out and participate in training to enhance competency in job duties and development as a staff person in a values-driven, progressive workplace.
- Other duties as assigned
- Proficient in Microsoft Office
- Familiarity with HRIS systems
- Familiarity with benefits administration
- Meticulous attention to detail & follow-through
- Excellent writing, communicating, and organizational skills
- A keen eye for detail and a people-centered and pro-worker democratic approach
- Ability to maintain utmost confidentiality of personnel information as required by law
- Ability to use sound judgment in complicated situations
- Aptitude and desire for working within a nonprofit and multi-cultural environment
- SHRM-CP or PHR Certifications
- 1 to 2 years of HR experience
- Some college; 4-year degree
- Ability to remain stationary for extended periods
- Ability to use a laptop computer to perform work tasks
- Ability to talk & text on a cell phone
- Must be based within a 3-hour drive from Highlander and available for a minimum of 5 days on-site work at Highlander per week.
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Description
Job Description
Job DescriptionRoles Responsibilities
Create & Maintain HR Administrative Processes & Records
Provide Key Hiring, Onboarding, and Off-Boarding Support
Administer Benefits
Support Compliance & Safety Practices
Meet Organizational Expectations
Required Skills & Abilities
Required Operational Mindsets
Preferred Experience, Education, and Certifications
Physical Requirements
Location Requirements
