Executive Assistant - Sacramento - Pacific ExecSearch

    Pacific ExecSearch
    Pacific ExecSearch Sacramento

    30 minutes ago

    Description
    Job Description
    A highly respected consulting firm in Sacramento is seeking an experienced and proactive Executive Assistant to support its forward-thinking and high-visibility CEO. This role requires exceptional judgment, advanced administrative capabilities, and the ability to manage complex responsibilities with professionalism, discretion, and independence.
    The ideal candidate brings deep experience supporting C-suite leaders, coordinating activities, and managing extensive travel and communications in a fast-paced environment.
    Compensation & Benefits
    • Salary range: $90,000-$95,000 DOE
    • CalPERS retirement plan
    • Health, dental, and vision insurance
    • Basic life insurance
    • Short-term and long-term disability insurance
    • Vacation, sick leave, and paid holidays
    Primary Responsibilities
    • Provide high-level executive support to the CEO, prioritizing urgent tasks and operating with minimal supervision.
    • Plan, coordinate, and manage all logistics for Executive Leadership and committee meetings.
    • Draft, transcribe, format, proofread, and edit documents using MS Office Suite, Teams, and PDF editing tools.
    • Manage complex, high-volume travel arrangements for the CEO, including itineraries, accommodations, and transportation.
    • Create, format, convert, and troubleshoot documents to ensure compliance with accessibility standards.
    • Support meetings by coordinating accommodations, preparing materials, taking minutes, hosting, and managing vendor and travel logistics.
    • Serve as the primary logistical point of contact for executive-related travel; occasional travel, evening, and weekend availability required.
    • Maintain and update reports including metrics, rosters, demographics, and attendance records.
    • Communicate with professionalism and tact when handling sensitive or complex situations.
    • Provide general project support and perform additional duties as assigned.
    Skills & Qualifications
    • Bachelor's degree in a related field.
    • Minimum of seven years of executive-level administrative support for C-suite leaders.
    • Demonstrated experience setting up and managing virtual meeting platforms.
    • Exceptional proofreading skills and strong attention to detail.
    • Excellent written and verbal communication skills, with the ability to manage challenging conversations with patience and professionalism.
    • Proven ability to work independently while managing detailed administrative tasks accurately and efficiently.
    • Strong problem-solving skills with the ability to remain composed under pressure, collaborate effectively, and adapt to evolving priorities.
    • Highly proactive, resourceful, and skilled at anticipating needs and managing competing priorities.

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