Sales Coordinator 1 - San Antonio, United States - Holt Group Inc

Description

Essential Functions:

Provides administrative support to include answering telephone, replying to email messages, and handing inquiries and providing information to customer callersRequires accurate data entry of daily labor hours to ensure timely work order and payroll processingMaintains consistent, accurate, and timely coordination of information/paperwork flow to ensure that the department operates efficientlyGenerates all purchase orders and validates timely entry into work order systemsMaintains department daily/monthly/quarterly reports such as; fuel log, MSHA, etc.

Works safely at all times and adheres to all applicable safety policies; complies with all company policies, procedures, and standardsRequires regular and punctual employee attendancePerforms other duties as assignedKnowledge, Skills, and Abilities:
Working knowledge of computers and multi-line phone systemsKnowledge of basic office practices, procedures, and processesKnowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient levelExcellent verbal, written, and communication skillsExceptional customer service skillsExcellent interpersonal skills to establish working relationships with multiple departments and various levels of the organizationTime management and time-critical prioritization skillsAbility to work on multiple projects and deal effectively with employees, team members, and managementSelf-starter and ability to work independentlyAbility to operate office machines and computersUnderstand written sentences and paragraphs in work-related documentsAbility to effectively present information and respond to questions from a group of managers, coworkers, customers (internal and external), or the general publicEducation and Experience:Up to three years of work-related skill, knowledge, or experience is preferredHigh School diploma or equivalent required

Supervisory Responsibilities:
NoneTravel:Travel is not expected for this position

Physical Requirements:

This position involves extended periods in a stationary position; additionally, occasional movement inside the office to access office machinery, file cabinets, etc.

This role frequently communicates with others and must be able to exchange accurate information in these situationsThis role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machinesOccasionally moves or transports items weighing up to 5 lbs.

Work Environment:

This job is generally performed in a professional office environmentFrequently works at a fast pace with unscheduled interruptionsDisclaimer: Please note that the above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification.

They are not to be interpreted as an exhaustive list of all responsibilities, duties, and skills required of the incumbents so classified.

All incumbents may be required to perform duties outside of their normal responsibilities, as needed.

Equal Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThe contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

41 CFR c)