Administrative Assistant - West Des Moines, IA

Only for registered members West Des Moines, IA , United States

1 day ago

$38,000 - $65,000 (USD) per year *

* This salary range is an estimation made by beBee

Company Overview · Family Connections, Inc. was established in 2001. The organization provides comprehensive mental health services to children, adolescents, and families, supporting them through various life challenges with trained professionals dedicated to delivering high-qual ...

Job description

Company Overview

Family Connections, Inc. was established in 2001. The organization provides comprehensive mental health services to children, adolescents, and families, supporting them through various life challenges with trained professionals dedicated to delivering high-quality care.

Job Overview

We are seeking a detail-oriented and proactive Administrative Assistant to support our office operations. The ideal candidate will possess strong organizational skills, excellent communication abilities, and proficiency with office management tools. This paid position offers an opportunity to contribute to a compassionate organization committed to making a positive impact on families and communities.

Duties

Manage front desk responsibilities, including greeting visitors and handling inquiries with professionalism and courtesy.
Operate multi-line phone systems efficiently, directing calls and providing information as needed.
Perform data entry and maintain accurate filing systems for client records and administrative documents.
Utilize Microsoft Office Suite and Google Workspace to prepare reports, correspondence, and scheduling materials.
Assist with calendar management, scheduling appointments, and coordinating meetings for staff members.
Support bookkeeping tasks using QuickBooks or similar accounting software to ensure accurate financial records.
Provide exceptional customer service by addressing questions from clients, partners, and team members promptly and effectively.

Skills

Proven experience in office management or administrative roles within a professional setting.
Strong computer literacy, including proficiency with Microsoft Office (Word, Excel, Outlook) and Google Workspace tools.
Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment.
Effective phone etiquette and experience managing multi-line phone systems.
Bilingual abilities are highly desirable to serve diverse client populations effectively.
Clerical experience including proofreading, data entry, filing, and document management.
Knowledge of office procedures such as calendar management, time management techniques, and basic bookkeeping practices.
Previous experience as a receptionist or personal assistant is advantageous; familiarity with medical or dental receptionist duties is a plus. Join our team as an Administrative Assistant to help streamline operations while supporting our mission of providing vital services that empower families to thrive

Job Type: Full-time

Pay: $ $18.00 per hour

Expected hours: 40 per week

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance

Work Location: In person

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