- Establish procedural framework for identifying, collecting, distributing, and filing the controlled documents for the project. This involves writing and maintaining document control procedures and participating in the development and roll-out of document control tools. Also includes internal and external to project participants distribution of correspondence, technical submittals, project reports, Requests for Information, and contract plans and specifications.
- Ensure the information and management control system is implemented in compliance with the Client's standard; and is updated to reflect revisions to those standards. Maintain awareness of Client and/or project initiatives that may impact the control or distribution of information on the project.
- Ensure the Project Team members are provided with adequate training and support to enable them to successfully use the procedure and systems in use by the project and/or client. Proactively conduct "spot audits" and "over-the-shoulder-reviews" of project teams to facilitate their understanding of and enhance their compliance to Document Controls procedures.
- Assign role-based permissions.
- Provide quality assurance/quality control (QA/QC) audits of the hardcopy files and electronic Document Control files. Check documents for accuracy of metadata information prior to processing in the project's electronic document filing system(s).
- Assist with policy discussions, including email recording and retention, video recording and retention, etc.
- Secure documents and records to protect from loss, damage, or deterioration, maintained in a system readily retrievable and available for use by authorized persons. Preserving programmatic and project records for all project phases.
- Manage the handling, storage, and distribution of Protected Information.
- Provide an interface to IT support for Document Control issues, which include process enhancements to existing software, developing recommendations for new hardware and/or software that may benefit the Document Control environment.
- Bachelor's degree in Engineering, Architecture, Construction Management or Business with 4 years related experience; in lieu of degree 5 years of experience in document controls and/or technical administrative support on a transit construction project required.
- Experience with large-scale document control software is required; Experience in Asite document management software is mandatory with other experience as optional for SharePoint, eBuilder, Documentum, and ProjectWise.
- Experience with Microsoft Office (Outlook, Word, Excel and Access).
- High-level of discretion when managing confidential information.
- Professional, self-motivated, team player with strong collaboration skills.
- Strong interpersonal and written communication skills with the ability to contribute effectively as part of a team involving staff, clients, and outside agencies.
- Strong problem-solving, workload management, and organizational skills with limited supervision.
Document Control Manager - New York, United States - Atlas
Description
Atlas is a nationwide leader in civil engineering, materials testing and geotechnical consulting services for environmental, industrial and infrastructure construction projects. Headquartered in Austin, TX, Atlas currently has over 3,500 employees in offices throughout the US. It's no accident that Atlas creates a better experience for infrastructure and environmental projects. It's how we are built – with the best people in the industry, with the reach and expertise to help at any and every step of the project, and with a heart-led approach that puts quality and safety at the center of everything we do. We're just built to be better. We are a great company. Come join us
Job Summary:
Atlas is currently seeking a Document Control Manager to work on our existing CM1632 (Culver Line) project in Brooklyn who has prior Asite experience working on NY MTA projects with the Asite Construction Document Management tool.
Responsibilities include but are not limited to:
Minimum Requirements:
Technical Requirements:
Other miscellaneous qualities:
Compensation:
$35 - $40 hourly
The expected salary range for the position is displayed in accordance with the state's law. Final agreed upon compensation is based upon individual qualifications and experience.
Benefits:
Atlas offers a comprehensive benefit program to meet the diverse needs of our employees. Depending on your employment status, Atlas benefits include health, dental, vision, life, AD&D, voluntary life / AD&D, disability benefits, leaves of absence, 401k, paid time off, paid holidays, employee assistance program, educational assistance program.
ATLAS EEOC Statement
Atlas is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Atlas makes hiring decisions based solely on qualifications, merit, and business needs at the time. For more information, read through our EEO Policy