- This position will be working in the office full time.
- This position may be designated as essentail
- The employer retains the right to change to or assign other duties to this position
- Competitive wages, paid holidays, and generous time off
- Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Scholarship
- Low-cost medical, dental, and pharmacy plans
- Healthcare and dependent care flexible spending accounts
- University HSA contributions
- Disability and employer-paid life insurance
- Employee wellbeing program
- Excellent retirement plans with employer contribution
- Public Service Loan Forgiveness (PSLF) opportunity
- Financial counseling services
- Employee Assistance Program with eight sessions of counseling at no cost
-
Program/Project Specialist
3 weeks ago
University of Minnesota St Paul, United StatesJob ID · 355267 · Location · Twin Cities · Job Family · LR-Clerical · Full/Part Time · Full-Time · Regular/Temporary · Temporary · Job Code · 1897 · Employee Class · AFSCME Unit 6 - Clerical · About the Job · Description of Position · This position is responsible for upda ...
-
Program/Project Specialist
1 week ago
University of Minnesota St Paul, United StatesApply for Job Job ID 361554 · Location Twin Cities · Job Family LR-Clerical · Full/Part Time Full-Time · Regular/Temporary Regular · Job Code 1897 · Employee Class AFSCME Unit 6 - Clerical · Add to Favorite Jobs Email this Job · About the Job · Program Project Specialist · Depa ...
-
Project Specialist
1 week ago
Minnesota Department of Transportation St Paul, United StatesProject Specialist (Civil Rights) | Up to $84,543/annually · Are you looking for an exciting opportunity with State of Minnesota? If so, come join our team at MnDOT in St. Paul, MN · This position has flexibility to work a hybrid schedule or work full-time in the office. If the ...
-
Program Specialist
4 weeks ago
Lutheran Social Service of Minnesota St Paul, United StatesChildren's Home Society and Lutheran Social Service MNis a dynamic social service organization serving children, youth and families, people with disabilities, older adults and military veterans. Trustworthiness is a value and strength shared by our employees and recognized by the ...
-
Recycling Programs Specialist
5 days ago
City of Saint Paul, MN St Paul, United StatesSalary : $62, $81,848.00 Annually · Location : Saint Paul, MN · Job Type: Full Time · Job Number: 24-UNSP-00694 · Department: Public Works · Opening Date: 06/03/2024 · Closing Date: 6/28/2024 11:59 PM Central · About the Position · Join us We are hiring Recycling Program S ...
-
Program Management Specialist
2 days ago
Land O'Lakes St Paul, United StatesProgram Management Specialist · The Program Management Specialist will support Venture37 international development projects in agriculture and agriculture-related enterprise development. This position will provide a wide range of support including operational, administrative, fi ...
-
Recycling Programs Specialist
2 days ago
League of Minnesota Cities St Paul, United StatesJoin us We are hiring Recycling Program Specialists who will work with the Department of Public Works solid waste and recycling team. We are looking for team members that have experience working with recycling, waste diversion, and/or community prog Recycling, Specialist, Program ...
-
DOT Program Specialist
4 days ago
Land O'Lakes St Paul, United StatesDOT Program Specialist · This position is responsibility for DOT program management and regulatory compliance for the 8 registered Land O'Lakes Commercial Fleets subject to the Federal Motor Carrier Safety Administration requirements. This encompasses 500+ drivers and 700+ vehic ...
-
Channel Program Specialist
1 week ago
Blue Cross Blue Shield of Minnesota St Paul, United StatesAbout Blue Cross · Blue Cross and Blue Shield of Minnesota is one of the most recognized and trusted health care brands in the world with 2.5 million members. We're committed to reinventing health care to improve health for our members and the community. We hope you'll join us. ...
-
Project/Program Management Consultant
1 week ago
Securian Financial St Paul, United StatesOverview: · Are you a seasoned project or program manager with experience leading large, complex initiatives? Are you energized by driving results that translate to the bottom line & business success? Are you a master mind at solving problems, and a motivated self-starter that th ...
-
Project Controls Specialist
3 weeks ago
Audubon Companies St Paul, United StatesExternal Description · Audubon is currently seeking a Project Controls Specialist to join our team in our Houston, TX Office. The Project Controls Specialist will plan and execute the cost and schedule control requirements for projects under administrative guidance. Analyzes var ...
-
Clinical Project Specialist
5 days ago
Abbott St Paul, United StatesAbbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medic ...
-
Project Specialist I
3 days ago
Boston Scientific St Paul, United StatesAdditional Location(s): N/ADiversity - Innovation - Caring - Global Collaboration - Winning Spirit - High PerformanceAt Boston Scientific, we'll give you the opportunity to harness all that's within you by working in teams of diverse and high-performing employees, tackling some o ...
-
Project Specialist
1 week ago
Minnesota Department of Transportation St Paul, United StatesProject Specialist (Civil Rights) | Up to $84,543/annually · Are you looking for an exciting opportunity with State of Minnesota? If so, come join our team at MnDOT in St. Paul, MN · This position has flexibility to work a hybrid schedule or work full-time in the office. If the ...
-
DOT Program Specialist
3 weeks ago
Land O'Lakes St Paul, United StatesDOT Program Specialist · This position is responsibility for DOT program management and regulatory compliance for the 8 registered Land O'Lakes Commercial Fleets subject to the Federal Motor Carrier Safety Administration requirements. This encompasses 500+ drivers and 700+ vehic ...
-
NPD Project Support Specialist
1 day ago
Asmodee St Paul, United StatesNPD Project Support Specialist Job Details Level Experienced Job Location Roseville Office - Roseville, MN Position Type Full Time Description Asmodee North America (ANA) locally headquartered in Roseville, Minnesota is part of the Asmodee Group, a global corporation headquartere ...
-
Project Controls Specialist
2 weeks ago
Ulteig St Paul, United StatesThe Project Controls Scheduler will work collaboratively with an external client and their project team to develop, manage and control project schedules, reporting and administration for utility scale transmission energy projects in various life-cycle phases from development thro ...
-
Project Controls Specialist
2 weeks ago
Ulteig St Paul, United StatesThe Project Controls Scheduler will work collaboratively with an external client and their project team to develop, manage and control project schedules, reporting and administration for utility scale transmission energy projects in various life-cycle phases from development thro ...
-
Project Specialist II
3 weeks ago
Talent Software Services, Inc. St Paul, United StatesAbout the role: · This valued team member will be responsible for project task execution and administrative support within the Global Supplier Quality Organization. We are looking for a professional who works under limited supervision with general instructions given on new assign ...
-
Project Controls Specialist
3 weeks ago
Ulteig St Paul, United StatesThe Opportunity · The Project Controls Scheduler will work collaboratively with an external client and their project team to develop, manage and control project schedules, reporting and administration for utility scale transmission energy projects in various life-cycle phases fro ...
Program/Project Specialist - St Paul, United States - University of Minnesota
Description
Apply for Job Job ID 355267Location Twin Cities
Job Family LR-Clerical
Full/Part Time Full-Time
Regular/Temporary Temporary
Job Code 1897
Employee Class AFSCME Unit 6 - Clerical
Add to Favorite Jobs Email this Job
About the Job
Description of Position
This position is responsible for updating part information, analyzing and coordinating data, vendor maintenance and reporting in the inventory environment of the Tririga Software System. This position will work closely with customers in Facilities Management (FM), EAM and the FM Buyer at U Market Services in addition to suppliers external to the University of Minnesota. This position updates the electronic FM parts catalog, coordinates order follow-up with vendors and customers, gathers and compiles data by running reports, updates supplier information within the system, tracks and follows up on outstanding orders, conducts analysis and makes recommendations to improve inefficiencies and effectiveness, participates in system testing and other projects as assigned.
Responsibilities
80%- Updates inventory part information in Tririga including price, vendor, unit of measure, stock quantity, lead time, transferring parts to a new primary vendor, etc. This includes reviewing order confirmations, communicating price updates to customers, creating purchase order change orders and communicating with suppliers. This position will also run reports to review price discrepancies, reach out to vendors for quote information, update vendor information, transfer parts between blanket purchase orders as new primary vendors are assigned and make recommendations on switching vendors to provide cost savings. In addition, this position will work to identify and assess problems and issues using standard procedures and make decisions regarding solutions.
10%- Run the open orders report and follow up on outstanding orders. This includes reaching out to suppliers to get ETA on outstanding orders, communicating with customers, updating the lead time on part records and purchase orders. This position will also identify program reporting needs and participate on initiatives to implement new reports.
10%- Participate on other projects as assigned including but not limited to: coordinating and testing for system updates, helping prepare data for bids, getting quotes from suppliers, running reports in Tririga, working with EAM on issues and resolutions related to inventory. This position will gather, compare and analyze data to make recommendations for future enhancements and process improvements.
Essential Functions of the Position
Utilize Tririga, an inventory system, for the coordination of inventory parts and information related to inventory. This includes but is not limited to: communicating professionally with customers and suppliers; communicating and coordinating regularly with appropriate personnel to maximize the effectiveness and efficiency of interdepartmental operations and activities; running reports to analyze and communicate data; updating part information within Tririga; following up on outstanding orders; creating purchase order change orders; working with FM to establish new inventory parts; working with vendors to ensure contact information is kept up to date; identifying opportunities and making recommendations to create efficiencies; and participating in system testing.
Work Environment
The work is performed in a "fragrance free" office setting.
Other Position Information
This is a temporary position last no longer the 1 year from the hire date.
Qualifications
Minimum Qualifications
High School Diploma/GED and 5 years related experience to include project management. Coursework in a related field may substitute for some years of experience. Additional skills and knowledge may be required of individual positions.
Preferred Qualifications
Experience working in higher education specifically in a fast paced environment. Excellent communication skills are required in order to provide exemplary customer service. Ability to quickly learn new technical systems and navigate systems independently. Participation in process improvement initiatives and projects. Ability to gather, compare and analyze data to make recommendations. Must work well independently and on a team.
Knowledge, Skills, and Abilities
Knowledge: facilities operations, principles and practices; procurement and materials management principles and practices; warehouse methods and procedures; data analysis; process improvement methodologies; experience interacting with both technical and non-technical personnel
Skills: oral and written communication skills; excellent customer service skills including responding to questions and inquiries from other employees and customers in a helpful, timely and courteous manner; using a personal computer; Microsoft Office Suite including Word, Excel, and PowerPoint, Google Applications including email, calendar, Google Docs and Spreadsheets
Abilities: work effectively with a diverse work force and a diverse customer base; coordinate and prioritize multiple assigned tasks to keep projects on schedule; work independently and make decisions; work as a team player in a fast-paced, deadline driven environment; gather and analyze information, take initiative to resolve issues
Benefits
Working at the University
At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.
The University also offers a comprehensive benefits package that includes:
Please visit the Office of Human Resources website for more information regarding benefits.
How To Apply
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a cover letter and resume.
Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.
To request an accommodation during the application process, please e-mail or call UOHR
Diversity
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.
The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U:
Employment Requirements
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.
About the U of M
The University of Minnesota, Twin Cities (UMTC)
The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.