Accounting Specialist - New York
16 hours ago
Job description
About the CompanyEqualAccess is partnering with a mission-driven property management organization overseeing a diverse residential portfolio across New York City. The company operates with a strong focus on financial accuracy, regulatory compliance, and operational excellence.
With continued portfolio growth, the organization is seeking an experienced Accounting Specialist to support day-to-day accounting functions and cross-department coordination.
About the RoleThe Accounting Specialist is responsible for managing core accounting operations across a multi-property portfolio.
This role oversees accounts receivable and payable functions, reconciliations, vendor compliance, and financial reporting while serving as a key liaison between Accounting, Operations, Compliance, Legal, and external partners.
This position is ideal for someone who combines strong technical accounting skills with the ability to operate in a fast-paced property management environment.
ResponsibilitiesAccounts Receivable & Collections
Lead processing of all incoming payments, including rent, subsidies, security deposits, concessions, and write-offs
Prepare and distribute monthly rent bills and tenant share adjustment reports
Maintain and reconcile accounts receivable ledgers
Investigate and resolve billing discrepancies, subsidy issues, and payment variances
Issue and track required notices (late payments, returned checks, uncashed deposits)
Respond to tenant rent inquiries with professionalism and accuracy
Reconciliations & Financial Reporting
Conduct weekly and month-end reconciliations of bank accounts and receivable balances
Participate in recurring cash management and reconciliation reviews
Maintain subsidy billing and collection reporting in coordination with Compliance and Operations
Support monthly financial reviews and variance analysis
Assist with audits, compliance reviews, and internal reporting requirements
Accounts Payable & Vendor Management
Review purchase orders and process vendor invoices accurately and on time
Ensure proper approvals and supporting documentation are attached
Reconcile vendor statements and resolve discrepancies
Track recurring expenses and contract payments
Support cash flow monitoring and account management
Cross-Functional Coordination
Serve as a primary accounting contact for Operations, Compliance, Resident Services, and Legal
Coordinate with internal teams on lease-related billing, collections, and adjustments
Communicate with government agencies and third-party subsidy administrators
Support onboarding of new properties or portfolio transitions
Process Improvement & Oversight
Provide day-to-day guidance to accounting team members as needed
Track accounting deliverables and deadlines
Identify opportunities to improve workflow efficiency and internal controls
Draft and maintain accounting process documentation
Qualifications
Strong hands-on accounting experience within property management
Solid understanding of AR, AP, reconciliations, and financial reporting
Experience working with subsidies or regulated housing billing is a plus
Advanced proficiency in Microsoft Excel
Strong working knowledge of Word and accounting systems
Excellent analytical, organizational, and problem-solving skills
Clear written and verbal communication abilities
Ability to manage multiple priorities in a deadline-driven environment
Pay range and compensation package
Location:
New York, NY
Employment Type:
Full-time
Compensation:
$60,000–$80,000/year
Equal Opportunity Statement
EqualAccess partners with organizations that prioritize operational discipline and long-term growth. Every placement includes 6 months of post-hire coaching and support, ensuring professionals are positioned for long-term success.
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