Subcontracts Functional Support Specialist - Maple Grove, MN

Job Description · What's it like working for a company that procures world class products and services for the U.S. Armed Forces and its allies? Invigorating. At BAE Systems, our supply chain team is the best at what they do, and their work is part of why our customers trust our ...

Job description

Job Description

What's it like working for a company that procures world class products and services for the U.S. Armed Forces and its allies? Invigorating. At BAE Systems, our supply chain team is the best at what they do, and their work is part of why our customers trust our business. Furthermore, at BAE Systems, the work that you do will help us protect those who protect us

Job Summary:

BAE Systems is seeking a Subcontracts Functional Support Specialist at our Weapon Systems site - either in Minneapolis or Louisville. Under general supervision and acting on own initiative, the Subcontracts Functional Support Specialist performs a variety of administrative duties in support of importing parts from foreign vendors. This position will not interact with freight forwarders or customs broker or U.S. Customs Border and Protection.

Principal Duties and Responsibilities will include:

• Perform data entry using various databases and perform any other duties or tasks as assigned.
• Review import documentation provided by suppliers prior to shipment
• Ensure compliance with customs and tariff regulations and trade laws. Provide guidance to internal team.
• Track shipments and update internal records to reflect shipment status.
• Maintain a database of documentation for all transactions.
• Communicate with stakeholders about the status of shipments.
• Provide excellent customer service to internal customers.
• Monitor changes in regulations and policies affecting import and export operations.
• Review and process subcontractor invoices in accordance with standardized processes to ensure compliance with the contractual requirements.
• Operates under minimal supervision. Work requires some analysis and use of initiative and independent judgment.
• Works on special projects, as assigned, using knowledge/skills pertinent to the function involved.

Required Education, Experience, & Skills

• Associate degree in business administration or a related field
• Experience with customs requirements
• Familiarity with Incoterms and trade agreements
• Strong organizational skills and attention to detail
• Ability to work under pressure and meet deadlines
• Basic computer skills, including proficiency in Microsoft Office
• Ability to demonstrate critical thinking using sound judgement while complying with company policies / procedures and applicable state and federal laws and regulations
• Ability to exhibit sound interpersonal and collaboration skills while interfacing, coordinating, and negotiating with company personnel, customers, and suppliers
• Ability to communicate effectively both orally and in writing
• Detail oriented
• Willingness and desire for continuous improvement
• Excellent time management/organizational skills
• Ability to find win-win solutions; a "make it happen" attitude

Preferred Education, Experience, & Skills

• Certification in international trade or logistics (highly desirable)

Pay Information

Full-Time Salary Range: $ $

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.

About BAE Systems Platforms & Services

BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference.

The Platforms & Services (P&S) sector under BAE Systems, Inc does the big stuff: the armored combat vehicles, naval guns, missile launchers, and ship repair…just to name a few. Our employees take pride in the work they do and why they do it. They are on the front lines every day, building our products to protect the lives of those who serve. We may be biased, but we think P&S does some of the coolest work around, and we think you will too.