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Human Resources Office Manager III - Pasadena, United States - Ultimate Staffing Services
Description
Job Description
Job DescriptionJob Summary
We are seeking a dedicated and experienced General HR Manager/Office Manager to join our team. This dual-role position is crucial for ensuring the smooth operation of our office and managing our human resources functions. The ideal candidate will handle accounts receivable, accounts payable, payroll, employee onboarding, and other general HR duties, along with office management tasks. This position will start as temporary with the potential to become permanent based on performance.
Key Responsibilities
Human Resources Duties:
Payroll Management: Process payroll accurately and on time, ensuring compliance with relevant regulations and company policies.
Employee Onboarding: Facilitate the onboarding process for new hires, including conducting orientations, preparing onboarding materials, and ensuring a smooth transition into the company.
Employee Offboarding: Manage the offboarding process, including conducting exit interviews and handling necessary documentation.
Benefits Administration: Oversee employee benefits programs, including health insurance, retirement plans, and other company-sponsored benefits.
Compliance: Ensure compliance with all federal, state, and local employment laws and regulations. Maintain accurate and up-to-date employee records.
Employee Relations: Serve as a point of contact for employee inquiries, concerns, and conflict resolution. Promote a positive and inclusive work environment.
Training and Development: Coordinate and manage employee training and development programs to enhance skills and career growth.
Office Management Duties:
Accounts Receivable and Payable: Manage and oversee the accounts receivable and payable functions, ensuring timely and accurate processing of invoices and payments.
Office Administration: Maintain office supplies and equipment, manage office budgets, and ensure a well-organized and efficient office environment.
Scheduling and Coordination: Manage office calendars, schedule meetings, and coordinate company events and activities.
Record Keeping: Maintain and organize company records, files, and documentation, ensuring confidentiality and accessibility.
Facilities Management: Oversee the maintenance and upkeep of the office space, including managing repairs and coordinating with building management.
Qualifications
Education: Bachelor's degree in human resources, Business Administration, or a related field.
Experience: Minimum of 3-5 years of experience in HR management and office administration, preferably in the construction or related industry.
Skills:
Strong understanding of HR principles, practices, and employment laws in the state of California.
Proficiency in payroll systems and accounting software.
Excellent organizational and time management skills.
Strong communication and interpersonal skills.
Ability to handle sensitive and confidential information with discretion.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Please email your resume to May Mullen
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
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