Benefit and Leaves Specialist - Winona, United States - Winona Health

Description

1.0 FTE, 80 Hours Per Pay Period, Exempt
Typically works Monday through Friday 7:30a – 4:00p. Must be flexible for occasional meetings/assignments outside of core Human Resources business hours, including weekends.

Position Overview:

The Benefits and Leaves Specialist will assist with the development, implementation, and administration of the total rewards package, the leaves of absences processes and support our wellbeing initiatives with internal and external customers.

Responsibilities include the administration of medical, dental, life, disability, qualified and non-qualified retirement programs.

The coordination and processing of our Family Medical Leave Act (FMLA) processes, personal leaves, along with other state and federal leave requirements.

The Benefits and Leaves Specialist will perform ongoing analysis of programs and coordinate with vendors and brokers on the administration of the day-to-day activities for these processes
Health & Welfare benefits responsibilities include: education of benefits to caregivers, administration of enrollments and eligibility, COBRA process, terminations, changes, beneficiaries, disability, life events & AD&D claim
Retirement plan processing includes administration of contribution processing, QDROs, distributions, loans, hardships, and compliance testing
Ensures the accuracy of all benefits enrollments to provide vendors with accurate eligibility information
Reconciles and makes payment for monthly invoices
Assists with new-hire orientations and benefits onboarding tasks
Performs quality checks of benefits-related data
Assists employees with benefits claims issues and plan changes as needed
Distributes benefit enrollment materials and determines eligibility
Administers all leave of absence requests and disability claims paperwork for any medical, personal, educational, or FMLA
Tracks hours and eligibility for FMLA/Leaves of Absence process as applicable
Acts as a subject matter expert for FMLA as it relates to leaves of absences
Deploys the open enrollment process; from program analysis, to presentations and enrollment changes
Develops and maintains online forms and benefits information
Administers the tuition reimbursement programs and the Caregiver Relief Fund Program
Drives process improvement and documentation, identifies and tracks valuable metrics
Assists with various research requests including timely responses to audit inquiries; may
Assist in developing and preparing reports, letters, etc.
Builds collaborative relationships with organizational leadership, insurance companies, third party administrators, consultants, brokers, and other benefits vendors for best organizational benefit outcomes
Manages the wellbeing programs and initiatives for internal and external stakeholders
Other duties as assigned

Skills and Experience:
3+ years Human Resources experience required
PHR, CEBS designations preferred, but not required
Benefits or leave experience highly preferred
Strong computer skills, including experience with Microsoft Office 365 products, presentation software, proficiency in Excel, highly preferred
Experience navigating complex compliance requirements, and federal and state regulations such as ERISA, COBRA, ADA, Medicare, Section 125, etc. and Social Security highly preferred
Experience with HRIS software preferred, Experience with UKG systems strongly preferred
Prior experience in a health care environment is strongly preferred
Excellent analytical, problem solving, and decision-making skills
Exceptional communication skills
Excellent analytical, problem solving, and decision-making skills
Detail oriented and precise with excellent organization skills

Physical Demands:
Sedentary work.
A fast-paced, people-oriented business environment with frequent interruptions and interactions
with employees, managers, administration, and outside representatives

Required Work Schedule:
Typically works Monday through Friday 7:30a – 4:00p. Must be flexible for occasional meetings/assignments outside of core Human Resources business hours, including weekends.

Internal Applicant Policy:

It is the policy of Winona Health to work with employees in an equitable fashion regarding promotions, transfers, and position reclassifications.

Any employee wishing to apply for another available position at Winona Health must submit an application for consideration through the internal application portal.

Employees requesting to change positions should have successfully completed at least six (6) months in their current position.

Employees currently in the formal disciplinary process may be required to meet with the Director of Human Resources to determine eligibility to request transfer.

The employee's past performance, experience, training and qualifications will be considered in transfer/hiring decisions. Consideration for transfer or promotion is not a guarantee of transfer or promotion. Employees may be given a chance to interview for a position when they meet the minimum position qualifications.

Disclaimer:
Winona Health is an equal opportunity employer.

Winona Health does not refuse to hire, discharge, or discriminate against a person with respect to tenure, compensation, terms, upgrading, conditions, facilities, or privileges of employment because of race, color, creed, religion, sex, age, national origin, marital status, genetic information, status with regard to public assistance, membership in a local discrimination commission, sexual orientation, disability, veteran status, or any other prohibited basis of discrimination under applicable local, state, or federal law.

Winona Health does not tolerate retaliation against any employee, patient/resident, physician, or other individuals pursuing concerns regarding Civil Rights issues.

Winona Health adheres to ALL pertinent governmental policies and legislation including the Civil Rights Act of 1964, Title VII, as amended, and the Minnesota Human Rights Act.

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