Typist Clerk III - Lodi, United States - Lodi Unified

Description

LODI UNIFIED SCHOOL DISTRICT CLASS TITLE:

TYPIST CLERK III

BASIC FUNCTION:
Perform a variety of responsible and technical clerical duties requiring specialized knowledge and independent judgment involving frequent and responsible public contact; provide for proper input and output of a variety of data


DISTINGUISHING CHARACTERISTICS:

The Typist Clerk III classification performs a variety of complex and diverse clerical duties involving independent judgment and action within a specific office functional area which requires a knowledge of the function served or provides sole clerical support to a major school or District office function.

The Typist Clerk II classification performs a variety of clerical support duties involving application of broadly defined policies and procedures.

REPRESENTATIVE DUTIES:

Individual positions may not perform all of the duties listed nor do these examples include all responsibilities of positions in this class.

Perform a variety of technical clerical functions in support of an assigned supervisor; coordinate office activities to reduce administrative detail for the assigned supervisor and other certificated or classified employees.

E Prepare and type letters, memoranda, forms, records, reports, bulletins, handbooks, questionnaires, requisitions and documents; duplicate a variety of materials.

E Receive and screen phone calls and visitors; schedule appointments and provide information and direct inquiries and visitors to the proper person or office; transmit confidential or sensitive information as appropriate; provide technical information concerning policies and procedures of assigned program or office according to established guidelines.

E Input, output, update and access a variety of records and information into computer system.

E Compose correspondence either independently or from oral instruction, letters, memos and other forms of communication, requesting or providing information or letters dealing with school or District Office information.

E Review and proof a variety of forms and materials for completeness, accuracy and conformance to established regulations and procedures.

E Perform technical responsibilities related to assigned function such as compiling information from a variety of sources and preparing complex reports as required by District, County, State or federal regulations; communicate with other agencies or departments to provide or obtain a wide variety of information.

E Prepare and maintain a variety of logs, files and records; maintain inventory; order, store and issue supplies and materials as assigned.

E Assure the timely distribution and receipt of a variety of records and reports; request or provide information as necessary to assure completeness and accuracy.

E Operate a variety of office machines including a computer terminal, typewriter, calculator and duplicating machine. E Maintain confidentiality of a variety of sensitive information. E Post cumulative records and other specialized records. Assist in registration process and special programs as assigned. Perform related duties as assigned.


KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:
Modern office practices, procedures and equipment. Telephone techniques and etiquette. Record keeping and filing techniques. Appropriate terminology of assigned function. Correct English usage, grammar, spelling, punctuation and vocabulary. District organization, operations, policies and objectives related to assigned function. Interpersonal skills using tact, patience and courtesy. Oral and written communications skills. Operation of a computer.


ABILITY TO:
Perform responsible and complex technical clerical work involving independent judgment and requiring accuracy and speed. Establish and implement revised office procedures as needed and according to established guidelines. Understand, interpret rules and written directions and apply to specific situations. Compose correspondence independently. Establish and maintain cooperative and effective working relationships with others. Analyze situations accurately and adopt an effective course of action. Meet schedules and time lines. Perform duties effectively with many demands on time and constant interruptions. Plan and organize work. Work confidentially with discretion. Maintain records and prepare reports. Communicate effectively both orally and in writing. Type at 50 words net per minute from clear copy. Make arithmetic calculations quickly and accurately. Understand and follow oral and written directions. Operate a variety of office equipment such as typewriter, computer and duplicating machine.


EDUCATION AND EXPERIENCE:

Any combination equivalent to:
high school diploma or equivalent and increasingly responsible clerical experience


WORKING CONDITIONS:

ENVIRONMENT:
Office environment


PHYSICAL DEMANDS:
Dexterity of hands and fingers to operate a computer terminal and standard office equipment. Reaching overhead, above the shoulders and horizontally to maintain and retrieve files. Sitting or standing for extended periods of time. Bending at the waist, kneeling or crouching. Board Approved 11/2/99


BASIC FUNCTION:
Perform a variety of responsible and technical clerical duties requiring specialized knowledge and independent judgment involving frequent and responsible public contact; provide for proper input and output of a variety of data


Work available in:

• Multiple locations (Elementary, Middle, High Schools, and departments such as School Readiness and Preschool)
• Varying hours per day

EDUCATION AND EXPERIENCE:

Any combination equivalent to:
high school diploma or equivalent and responsible clerical experience.