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    • Legal Assistant - West Hollywood - Novate Legal Search

    Novate Legal Search
    Novate Legal Search West Hollywood

    1 week ago

    Default job background
    Full time
    Description

    Job Title

    Litigation Legal Secretary

    Role Summary

    As a Litigation Legal Secretary, you will provide administrative support to assigned attorneys, interacting with colleagues and upholding the firm's image by maintaining positive relationships with clients, attorneys, and staff.

    Key Responsibilities

    1. Document Preparation: Input, revise, and finalize correspondence, memoranda, and other legal documents. Draft routine correspondence, memoranda, and other documents.
    2. Filing and Service: File legal documents in federal and state courts, including e-filing. Prepare documents for service of process and case shell documents for use by attorneys.
    3. Verification and Proofreading: Verify attachments, exhibits, and enclosures are included with transmittal letters/memos. Proofread documents for formatting, spelling, and grammar.
    4. Client Relations: Maintain good public relations with clients.
    5. Mail and Delivery: Review incoming mail, distribute to teams as needed, and upload to the DMS. Prepare documents and packages for mail, messenger, and overnight delivery.
    6. Expense Reports and Invoicing: Prepare expense reports, manage vendor invoices, mailings, and request checks as needed.
    7. Time Entry and Billing: Enter attorney time, send time entry reminders, process client billing, and assist with review and edit of bills.
    8. Scheduling and Meetings: Schedule appointments and make arrangements for meetings, conferences, and travel.
    9. File Management: Complete client/matter intake forms, request conflicts of interest checks, open new files, and prepare files to be closed.
    10. Interdepartmental Coordination: Coordinate and follow through on requests and projects with other support departments.

    Requirements

    1. A minimum of 5 years of litigation secretarial experience (Entertainment Litigation experience is a plus).
    2. Strong proofreading skills, attention to detail, and solid grammar/spelling skills.
    3. High degree of proficiency with Microsoft programs (Word, Outlook, Excel).
    4. Legal citation and legal terminology expertise.
    5. Familiarity with iManage, Compulaw, or similar technology.
    6. The ability to organize, prioritize, and meet the demands of multiple attorney assignments.
    7. Flexibility to work overtime occasionally.
    8. Good attendance and punctuality.
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