Executive Assistant to Chief Financial Officer - Cambridge, MA

Voyager is seeking a highly-motivated and proactive executive administrative professional to join our rapidly growing organization. The successful candidate will provide dedicated C-Level administrative support to the CFO and Voyager's Senior Leadership Team ( Legal, Finance ). G ...

Job description

Voyager is seeking a highly-motivated and proactive executive administrative professional to join our rapidly growing organization. The successful candidate will provide dedicated C-Level administrative support to the CFO and Voyager's Senior Leadership Team ( Legal, Finance ). Good judgment and discretion are required while working with sensitive and confidential information. This role requires the ability to manage multiple priorities and work collaboratively with other administrative staff to ensure that all support needs are met in keeping with company objectives, deadlines and rapidly changing priorities. This position is located on-site at Voyager's headquarters in Cambridge, Massachusetts.

Responsibilities:

Proactively plan, organize, and manage complex Executive schedules/calendars using Microsoft Outlook, including prioritizing and managing conflicting responsibilities in a fast-paced environment.

• Liaise with cross functional departments with courtesy and professionalism to facilitate and coordinate meetings with internal / external partners, alliances and resources
• Coordinate complex U.S. and international travel arrangements and anticipate alternative solutions as needed.
• Ensure internal and external guest meetings/ events run efficiently and on time
• Prepare and proactively maintain complex itineraries
• Track individual travel expenditures and prepare and submit expense reports
• Prepare, coordinate and execute verbal and written communications with meticulous detail and accuracy
• Maintain discretion and open lines of communication that represent Voyager effectively with internal and external groups
• Partner (as back up) toward design and delivery of presentations, as needed, with EA Team peers. This may include documents/reports for meetings, seminars, and special projects using the Microsoft Office Suite (particularly with Outlook, PowerPoint, Word, and Excel)
• Contribute to and take pride as, an ambassador for Voyager company culture
• May assist Administrative Team with ad hoc projects as needed

Voyager is seeking a highly-motivated and proactive executive administrative professional to join our rapidly growing organization. The successful candidate will provide dedicated C-Level administrative support to the CFO and Voyager's Senior Leadership Team ( Legal, Finance ). Good judgment and discretion are required while working with sensitive and confidential information. This role requires the ability to manage multiple priorities and work collaboratively with other administrative staff to ensure that all support needs are met in keeping with company objectives, deadlines and rapidly changing priorities. This position is located on-site at Voyager's headquarters in Cambridge, Massachusetts.

Responsibilities:

Proactively plan, organize, and manage complex Executive schedules/calendars using Microsoft Outlook, including prioritizing and managing conflicting responsibilities in a fast-paced environment.

• Liaise with cross functional departments with courtesy and professionalism to facilitate and coordinate meetings with internal / external partners, alliances and resources
• Coordinate complex U.S. and international travel arrangements and anticipate alternative solutions as needed.
• Ensure internal and external guest meetings/ events run efficiently and on time
• Prepare and proactively maintain complex itineraries
• Track individual travel expenditures and prepare and submit expense reports
• Prepare, coordinate and execute verbal and written communications with meticulous detail and accuracy
• Maintain discretion and open lines of communication that represent Voyager effectively with internal and external groups
• Partner (as back up) toward design and delivery of presentations, as needed, with EA Team peers. This may include documents/reports for meetings, seminars, and special projects using the Microsoft Office Suite (particularly with Outlook, PowerPoint, Word, and Excel)
• Contribute to and take pride as, an ambassador for Voyager company culture
• May assist Administrative Team with ad hoc projects as needed

Requirements:

 Bachelor's degree with minimum 10 years of professional executive administrative Prior experience in a C-Suite support role in biotech/ life sciences industry preferred

Additional Skills:

• Superior organizational, administrative and time management abilities in a fast- paced environment
• Ability to work effectively with multiple leaders and manage and prioritize multiple priorities and projects with strong attention to detail
• Demonstrated team player while also able to operate independently
• Able to handle sensitive situations and confidential information with professionalism, good judgement and discretion
• Superior business judgment making decisions pertaining to expenses, travel, and priorities in accordance with executive direction and Voyager Best Practices
• Strong analytical and critical thinking skills
• Positive interpersonal skills (enthusiastic, upbeat) with the ability to interface effectively with a wide variety of internal and external clients
• Excellent verbal and written communication skills
• Proactive, self-motivated and flexible, with an ability to learn and adapt to new systems as they evolve
• Advanced proficiency with Outlook, Excel, PowerPoint, and Word
• Proficiency with A/V online meeting/conference tools for meeting scheduling

Skills & Requirements

Requirements:

 Bachelor's degree with minimum 10 years of professional executive administrative Prior experience in a C-Suite support role in biotech/ life sciences industry preferred

Additional Skills:

• Superior organizational, administrative and time management abilities in a fast- paced environment
• Ability to work effectively with multiple leaders and manage and prioritize multiple priorities and projects with strong attention to detail
• Demonstrated team player while also able to operate independently
• Able to handle sensitive situations and confidential information with professionalism, good judgement and discretion
• Superior business judgment making decisions pertaining to expenses, travel, and priorities in accordance with executive direction and Voyager Best Practices
• Strong analytical and critical thinking skills
• Positive interpersonal skills (enthusiastic, upbeat) with the ability to interface effectively with a wide variety of internal and external clients
• Excellent verbal and written communication skills
• Proactive, self-motivated and flexible, with an ability to learn and adapt to new systems as they evolve
• Advanced proficiency with Outlook, Excel, PowerPoint, and Word
• Proficiency with A/V online meeting/conference tools for meeting scheduling