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    General Ledger Supervisor, Terra West Management Services - Las Vegas, United States - Sands Of Kahana

    Sands Of Kahana
    Sands Of Kahana Las Vegas, United States

    2 weeks ago

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    Description


    Essential Functions:

    • Responsible for monitoring general ledger department activities and task scheduling.
    • Assist in the review of the monthly general ledgers and financial statements.
    • Assist in resolving outstanding issues for general ledger accountants to complete their financials.
    • Prepare journal entries and Excel schedules for accruals and prepaid accounts.
    • Prepare monthly HOA financial statements, supporting amortization, and prepaid documentation.
    • Prepare bank account reconciliations and supporting documentation.
    • Reconcile accounts receivable deposits on bank statements.
    • Review accounts payable invoices for accuracy.
    • Research any accounts payable or accounts receivable discrepancies.
    • Process, review and analyze large variables within budgets.
    • Prepare year end CPA audit packets and purge files.
    • Oversee maintenance of general ledger filing.
    • Perform more complicated account analysis or more difficult collections/legal procedures.
    • Verify processes and forms are compliant with Federal, State and Local laws.
    • Ensure financial records are maintained in compliance with NRS and GAAP.
    • Determine software/system needs and abilities and ensure department is technologically up to date.
    • Meet with homeowners, managers and staff as needed in order to discuss and resolve issues.
    • Assist in resolving manager and board member questions regarding financial statements
    • Return phone calls, e-mails and faxes before the end of the business day, even if only to acknowledge receipt but with an indication of when a substantive response can be expected.
    • Report statistical and financial information to senior management as required.
    • Develop and maintain "operations manuals" for each position sufficiently detailed that a temporary worker could carry out the same responsibilities in an extended absence
    • Cross-train employees so that there are at least two people who can perform each function.
    • Supervise the work of department employees; hire with approval of Executive Team, evaluate performance, coach, discipline, and recommend termination.
    • Oversee the training of new & existing employees.
    • Monitor the workload of employees and recommend process improvements that will save time/money.
    • Maintain department scheduling. Approve vacations and time off ensuring that functions are covered at all times and work will not be delayed due to employee's absence.
    • Perform all other job requests as assigned by management.
    Requirements


    Job Specifications:

    • Substantial homeowner's association management industry knowledge.
    • Bankruptcy experience.
    • Minimum of 2 years supervisory experience (supervising 5+ employees).
    • Ability to understand and develop departmental procedures for workflow organization and structure.
    • Ability to review employee work quality and volume and develop measures to motivate and improve in both areas.
    • Exceptional written and verbal communication skills.
    • Ability to handle multiple projects, establish priorities, and complete tasks within precise timeframes.
    • Ability to promote the company's services to the company's current or prospective customers in a professional manner.
    • Ability to identify areas of opportunity for the department by providing additional services or additional profit opportunities for the company.

    Work Posture Requirements:

    • Sitting: Constantly
    • Standing: Frequently
    • Walking: Frequently
    • Driving: N/A
    • Bending (from waist): Frequently
    • Crouching (squat): Rarely
    • Kneeling: Occasionally
    • Crawling: N/A
    • Climbing (stairs): N/A
    • Climbing (ladder): N/A
    • Twisting: N/A
    • Reaching: Rarely
    • Wrist Motion: Occasionally

    Carrying Requirements:

    • Items Carried: Files/Board books
    • Distance: 50 steps
    Times Per Day: 5

    Maximum Weight: 5 pounds


    Moving/Lifting Requirements:

    • Items Moved/Lifted: Paper files
    Times Per Day: 5

    Maximum Weight: 3 pounds


    Moving/Lifting Levels/Heights:

    • Floor: Occasionally
    • Knee: Rarely
    • Waist: Occasionally
    • Chest: Occasionally
    • Overhead: Occasionally

    Push/Pull Requirements:

    • Item Name:

    Furniture Frequency:
    Frequently


    Environmental Conditions:

    • Inside/Outside: No
    • Hot/

    Cold Temperatures:
    No


    • Wet: No
    • Noise: No
    • Power Equipment: No
    • Traffic Hazards: No
    • Chemical Hazards: No
    • Heights: No
    • Dust: No
    • Close Quarters: No
    • Fumes/Odors: No
    EEO/Drug Free Workplace
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