- Creates schedules for building needs including maintaining OCFS ratios; if needed building clerk will go into classroom for ratio.
- Maintains effective office procedures such as, bulletin board upkeep, purchase orders, receiving reports, print requests, postage services, petty cash, filing, and scheduling of meeting rooms.
- Prepares/assists with documentation such as statistical reports, calendars, survey
- Responsible for maintenance of staff list, mailboxes, and sign in/out sheets.
- Responsible for handling mail, faxes, answering telephones, and dissemination
- Assists with preparation (and distribution as applicable) of forms, letters, notices, and
- Distributes pay checks.
- Assists with training staff/volunteers in use of office equipment including computers.
- Handles office supply ordering.
- Assists building staff with projects as designated, such as, applicable packets,
- Prepares tech and building and grounds work orders for building.
- Attends trainings and meetings as designated.
- Promotes agency mission.
- Job performance incorporates integrated service delivery model while promoting
- Maintains consistent professional customer service.
- Participates in conducting emergency drills; Maintains updated post event drill records and submits to Quality Assurance Monitor and Center Director
- Adheres to current security restrictions and maintains documentation at front desk
- Maintains confidentiality and complies with code of ethics
- Monitor early education classroom TLO Reports and submit to Center Director
- Prepare parent notifications
- Complies with ERSEA and participates in service enrollment and recruitment
- Other duties as designated by supervisor.
- All organizational responsibilities will be in the nature of supportive services for
- Adheres to all policies and procedures.
- Gathers appropriate documentation and tracks outcomes.
- Participates in organizational and committee structures as appropriate.
- Participates in organizational and divisional management systems.
- High School Diploma or GED
- Excellent computer skills
- Excellent organizational skills
- Previous secretarial experience helpful
- Excellent communication/interpersonal skills (written and verbal)
- Experience in working with individuals from diverse backgrounds helpful
- Familiarity with early childhood development
- Good team building skills
- Valid New York State Driver's license with the ability to travel through the county
- Driving record acceptable to agency insurance carrier with reliable transportation
- Ability to occasionally lift 50 lbs.
- Completes all OCFS requirements.
- Meets OCFS training requirements and maintains OCFS training log
- Must be able to provide consistent even tempered customer service at all times
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building clerk - Dunkirk, United States - Chautauqua Opportunities
Description
BUILDING CLERK
Dunkirk, NY )
Job Type
Full-time
Description
Position Data:
Title:
Building Clerk
Grade:
E5Exempt Non-ExemptX
Reports to:
Center Director
Basic Function or Position Summary:
Assures the implementation and integration of the Head Start Performance Standards by providing clerical support through implementing effective office procedures.
Hours per week 35:
Monday - Friday 7:00am to 3:00pm. Salary $ $16.43/hourly
Security Clearance:
Lv. 2 V, R
Requirements
Position Responsibilities and Specific Duties:
Key Working Relationships:
A
Internal:
COI Management, Staff, Parents, and Volunteers
B
External:
Community Partners and Transportation Providers
II
Supervisory Scope:
A
Number of staff supervised:
0
B
Titles supervised:
None
Organizational Responsibilities:
Knowledge, Skills Required:
Special Requirements: