Anticipated Special Education Administrative Assistant - Schuylkill Township - Schuylkill Intermediate Unit 29

Description

Anticipated Special Education Administrative Assistant
Qualifications:

• Minimum High School Diploma or equivalent experience.
• Experience and knowledge of Microsoft Office Computer Software
• Excellent organizational skills
• Excellent Interpersonal skills

Essential Responsibilities:

• Provide assistance to the Director of Special Education.

Responsibilities:

• Maintain daily incoming and outgoing mail for the Director of Special Education.
• Maintain Daily Attendance for all of the Special Education Dept.
• Maintain schedule for the Director of Special Education.
• Respond to telephone inquiries, incoming mail, and public walk-ins for the Director of Special Education.
• Facilitate personal correspondence, contracts, board items, gold sheets, requisitions, purchase orders, room bookings, Google Drive, as per the Director of Special Education.
• Maintain inventory of office supplies for the Director of Special Education.
• Publish Legal Ads, Public Awareness Notices, and Impact Ads.
• Coordinate materials for meetings and training sessions as per the Director of Special Education.
• Maintain the Special Education section and calendar on the website including the Day Treatment Services and the Local Task Force section.
• Re-type correspondents including (documents, contracts, letters, etc.) for the Special Education Director and staff.
• Maintain a spreadsheet of all Special Education staff. (Name, Address, Phone, Hire Date, Section, etc.) Update the spreadsheet after the monthly board meetings.
• Design and maintain all of the Special Education Dept. event flyers, website, and social media content.
• Compile data for billings between IU29 and other contracted educational agencies or school districts including out-of-county students. (Itinerant services, PTS, ESY, District Billing)
• Facilitate for the Director's review and approval the following forms from employees: Time Sheets, Conference Requests, Travel Vouchers, Pre-Approvals, Field Trip Requests, and Reimbursements.
• Facilitate the yearly Audiometer/Booth Calibration and billing.
• Maintain filing systems for hard copies and computer files for the Director of Special Education.
• Facilitate the monthly Safety Committee meetings correspondents including the notices, agendas, accident reports, attendance, minutes, safety walk-throughs, and by-laws. Coordinate and maintain the yearly mandatory safety training and Hands Renewal requirements.
• Maintain and update the para-professional database, including the highly qualified status, keep close communication with the Director and all paraprofessionals to assure all requirements have been met for the school year.
• Review all data entered for accuracy for all related programs and systems.
• Assure the confidentiality of all staff and student information and records encountered through the performance of all assigned duties.
• Assure the confidentiality of all verbal and written communications encountered and/or engaged in through the performance of all assigned duties.
• Other duties as instructed by the Director of Special Education.

Program/Classification:

• Special Education Department Maple Avenue Campus

Reports To:

• Director of Special Education

Method of Evaluation:

• The Special Education Secretary shall be evaluated annually by the Director of Special Education in accordance with the educational support personnel collective bargaining agreement.

Supervisory Responsibilities:

• None

Terms of Employment:

• Employment shall be twelve (12) months per year. Salary and benefits will be in accordance with the educational support personnel collective bargaining agreement.
• Position works 1,800 hours a year.
• Position gets 10 paid holidays, vacation, sick and personal time off.

Physical/Sensory Requirements:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• This is an active position requiring the ability to stoop, kneel, crouch, crawl, reach, stand, walk and occasionally lift and/or move objects up to 50 lbs.; verbal and hearing skills to effectively communicate; visual acuity to oversee projects, and make observations. Work is done mainly indoors but could include outside tasks.