senior director, special projects - Los Angeles, CA, United States - Los Angeles Metro

Description

Basic Function

Oversees, manages, and executes plans, policies, and frameworks for projects for an executive unit that may have broad organization-wide impact; coordinates and oversees the work of assigned staff on related projects or assignments.

Example Of Duties

• Directs the evaluation, development, and implementation of multiple projects that may have major financial or operational impact to the department or Metro
• Oversees, manages, and executes project or program delivery strategies
• Manages staff execution of key workstreams and tasks
• Scopes and oversees consultant support workstreams
• Directs cross-functional development teams to address departmental issues
• Works cross functionally with other departments to understand needs and strategic direction and ensure that department is aligned to meet client′s support requirements utilizing existing processes and tools and identifying areas for new solution development
• Directs the development of business plans, objectives, initiatives, policies, and strategies for department or program
• Evaluates issues that have an impact on department and/or Metro and facilitates executive decision making
• Directs coordination of process and systems analysis, and oversees the development and recommendation of solutions, enhancements, testing, and implementation activities for assigned projects
• Develops recommendations for policy and administrative procedural changes that contribute toward continuous improvement and streamlining efforts
• Develops short- and long-range plans; establishes priorities and goals/objectives for functional department
• Develops, studies, and reports to evaluate productivity of functional areas and eliminate impediments to peak performance
• Directs the preparation of capital project budgets, monitors and controls expenditures, initiates procurements, and approves payment of invoices
• Develops financial and administrative studies and reports
• Directs and participates in the preparation of Requests for Proposals (RFPs); participates in proposal evaluation, vendor/consultant selection, and contract negotiation processes; monitors progress of consultants, develops and manages consulting budgets, and recommends payment for services
• Presents monthly status briefing to executive management and compiles monthly published reports for financial staff, FTA (Federal Transit Administration), and Metro′s executive office, as required
• Represents department to the public and press
• Supervises, coordinates, oversees, trains, mentors, and motivates assigned employees
• Communicates and implements safety rules, policies, and procedures in support of the agency's safety vision and goals; maintains accountability for the safety performance of all assigned employees
• Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out
  

May Be Required To Perform Other Related Job Duties

Requirements For Employment

Required

A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:

Education

• Bachelor's Degree in Business, Public Administration, Urban Planning, or a related field; Master's Degree in a related field preferred
  

Experience

• Five years of management-level experience overseeing capital and/or other project management functions
  

Certifications/Licenses

• A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions
  

Preferred Qualifications

Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected.

The Following Are The Preferred Qualifications

• Experience preparing and presenting written and oral reports to organization leadership, board offices, elected officials and/or public to inform and achieve consensus.
• Experience establishing and communicating department policies and procedures for the systematic management of construction contracts.
• Experience developing and implementing complex projects from inception through completion in the public sector.
• Project Management Professional (PMP) Certification or Leadership in Energy and Environmental Design (LEED) Accreditation Certification preferred.
  

Knowledge

• Theories, principles, practices, and tools of project management and development
• Transportation planning, engineering, construction, and operations
• Applicable federal, state, and local laws, rules, and regulations governing policies, trends, strategies, and developments for areas such as project management, the transportation industry, environmental impact
• Public and transportation project finance and funding
• Capital budget development and administration
• Public procurement policies and procedures
• New and emerging technology and innovation practices
• Modern management theory
• Applicable business software applications
  

Skills

• Program/project management and development
• Managing projects from inception to culmination
• Determining strategies to achieve goals
• Critical thinking and synthesis of ideas and concepts
• Policy research, analysis, and development
• Building consensus and support around new concepts and innovations
• Coordinating, facilitating, and motivating internal and external clients to make sound business decisions
• Developing and implementing policies, procedures and strategies
• Analyzing situations, identifying problems, recommending solutions, and evaluating outcomes
• Exercising sound judgment and creativity in making decisions and solving complex problems
• Communicating effectively orally and in writing
• Preparing comprehensive written correspondence, analyses, recommendations, and public reports
• Providing oral and written presentations and briefings for senior decision makers
• Interacting professionally with various levels of employees and outside representatives
  

Abilities

• Develop new concepts and ideas to improve program/project performance that adhere to Metro policy and applicable rules, laws, and regulations
• Analyze project information to develop and implement recommendations
• Quickly obtain, analyze, and synthesize information
• Write and speak concisely and persuasively
• Establish and maintain cooperative work relationships
• Manage multiple stakeholders at various levels of seniority from a range of disciplines
• Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements
• Plan financial and resource needs
• Read, write, speak, and understand English
  

Selection Procedure

Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities.

Application Procedure

To apply, visit Metro's website at and complete an online Employment Application.

Computers are available to complete online Employment Applications at the following Metro location:

METRO Headquarters, Employment Office

One Gateway Plaza

Los Angeles, CA 90012

Telephone: or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro.

All completed online Employment Applications must be received by 5:00 p.m. on the closing date. (AC)

• Open to the public and all Metro employees
• This is an At-Will position and employee serves at the pleasure of the hiring authority.
  

This job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.

Ptsc Benefits

Medical/Dental/Vision Plan – Employee has the choice of 3 separate medical plans and 3 dental plans. A separate vision plan is included in each medical plan.

Group Life Insurance – PTSC pays for an amount equal to your annual salary, rounded up to the nearest $1,000. Minimum amount of life insurance is $30,000.

Accidental Death & Dismemberment Insurance – PTSC provides $50,000 coverage for each employee. Additional voluntary coverage in amounts up to $500,000 is available at favorable premium rates.

Long-Term Disability Insurance – 100% employer paid. Provides employees with a minimum income of 60% of earnings after six months of disability. Buy up or buy down options available.

Holidays – 12 days a year: New Year's Day, Martin Luther King, Jr. Day, Presidents' Day, Cesar E. Chavez Day, Juneteenth, Memorial Day, Independence Day, Labor Day, Veterans' Day, Thanksgiving Day, Day After Thanksgiving, and Christmas Day.

Time off with Pay (TOWP) – Compensates employees who are on approved absence from work for reasons such as illness, injury, medical and dental appointments, personal business, vacation, or observance of (a) religious holiday.

Years of Service Annual Accrual

Hire date – 5 years 20 days

Beginning of 6th – 10th year 25 days

Beginning of 11th – 15th year 30 days

Beginning of 16th + years 35 days

Pension Plan – PTSC retirement plan is the Public Employees' Retirement System (PERS). Vesting is five (5) years. Minimum retirement age is 52, based on the 2% at 62 formula.

Other Benefits : Transportation passes for employees and/or eligible dependents; Medicare; Tuition reimbursement; credit union membership; SDI; Deferred Compensation Plan; 401(K) Thrift plan; EAP; Medical and Dependent Care Flexible Spending Accounts; Flexible work schedules; and Jury Duty Pay.