Buyer I - Boca Raton, United States - City of Boca Raton

Description

Buyer I

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Buyer I

Salary

$64, $75,000.00 Annually

Location

Boca Raton, FL

Job Type

Full-Time

Job Number

03858

Department

Financial Services

Division

Purchasing 12/05701

Opening Date

06/11/2024

Closing Date

6/25/2024 11:59 PM Eastern

FLSA

Exempt

Bargaining Unit

X

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Job Description

The City of Boca Raton is seeking a Buyer I to perform routine professional procurement duties which require general working knowledge of municipal procurement policies and procedures to effectively procure a variety of services, supplies, materials, and equipment. As part of the Financial Services team, the Buyer I will partner with internal and external clients to meet the procurement needs of the City.

Working independently, under the regular supervision of the Purchasing Manager, the Buyer I works in direct contact with the general public, vendors, and City officials and staff on procurement objectives, including sourcing vendors, requesting quotations, and preparation of solicitations. The Buyer I exercises independent judgement to make recommendations relative to procurement strategies to achieve the best value for the City, resolve procurement issues, and adhere to procurement best practices, protocols, and procedures.

Essential Functions

+ Processes purchase requisitions and issues Purchase Orders; verifies available funding and utilizes procurement process in compliance with State and City procurement regulations

+ Develops and researches specifications, reviews specifications for clarity, accuracy, and necessary related information

+ Researches a variety of sources, documents, etc. to ensure the adequacy of specification in terms of clarity, precision, and related criteria

+ Prepares, solicits, and processes bids, request for proposals, quotations, and compliance checklists; escalates more complex solicitations as needed

+ Drafts, for review and approval, council recommendation letters for awards and assists the City departments in contract management

+ Issues purchase orders or contracts as needed following award approval

+ Conducts bid openings, pre-bids and other meetings in accordance with The Sunshine Law

+ Reviews, researches, and verifies submittals of sole source procurements received from Departments

+ Partners and coordinates with department representatives regarding solicitations throughout their progression

+ Researches and obtains government to government contracts wherever relevant

+ Demonstrates a high degree of time management to adapt to changing priorities and manage multiple tasks with varying deadlines simultaneously

+ Keeps abreast of changes in policies, regulations, and directives to determine the effect on overall operations; Advises City departments and Vendor Community on procurement policies and procedures

RELATED TASKS :

+ Monitors and updates the status of annual contracts listed within Enterprise Resource System

+ May act as chairperson for selection committees and assist Department in contract negotiations

+ Partners internally to cross train on progressive responsibilities and tasks for future development

Knowledge, Skills and Abilities

Knowledge of:

+ Business methods, markets and procurement practices

+ State and City procurement regulations as well as laws relating to public procurement

+ Standard office procedures, practices, and equipment

+ Microsoft Office Suite (Microsoft Word, PowerPoint, Excel, Adobe, and Outlook) Intermediate level of expertise

Skilled in:

+ The use of computers and software applications to a high degree of proficiency

+ Excellent communication, and problem-solving skills

+ Excellent command of grammar and ability to write, edit and proofread for accuracy and produce clear and concise written specifications

Ability to:

+ Establish and maintain effective working relationships with City officials, City staff, and the public

+ Demonstrate a high degree of attention to detail to proofread and check documents for accuracy

+ Follow oral and written instructions

+ Exercise discretion and good judgment in performing the procurement function

+ Articulate ideas clearly and concisely both orally and in written form

+ Manage tasks and deadlines in an organized and professional manner.

+ Learn and effectively utilize the City financial software (Oracle) and electronic bidding software (Ionwave)

Minimum and Preferred Qualifications

+ An associates degree from an accredited college or university or equivalent amount of college level coursework in business administration, contract management, purchasing or related field

+ One (1) year of professional experience in the procurement of goods and services

+ Previous direct experience in local government procurement is highly preferred

+ Possession of a valid State of Florida Class E drivers license

Additional experience is accepted as a minimum requirement in lieu of the postsecondary degree on the following basis: additional four (4) years in lieu of the bachelors degree, and additional two (2) years in lieu of an associate degree.

POST OFFER PRE-EMPLOYMENT SCREENING REQUIREMENTS :

Final offer and employment are contingent upon successful completion of the following post offer, pre-employment screening items which may include:

+ Criminal Background Check

+ Employment Verification

+ Motor Vehicles Report (MVR) Check

The City of Boca Raton is an Equal Opportunity ) , Inclusive, Veteran's Preference Employer and Drug Free Workplace. It is the policy of the City of Boca Raton to prohibit discrimination on the basis of race, color, religion, gender, gender identity or expression, marital status, age, national origin, disability, pregnancy, familial status, sexual orientation, genetic information, or any other status or condition protected by applicable federal, state or local laws.

BENEFITS SUMMARY

Full-Time Non-Bargaining Employees

ANNUAL LEAVE: Shall accrue prior to an employee attaining permanent status in the classified service, and may be used after six (6) months of employment at the sole discretion of the Department Head, but it shall not be paid out upon resignation or termination unless the employee has attained permanent status (one full year). The maximum accrual is 360 hours.

Year of Service Accrual

0 to 5 full years 8 hours per month

5 to 10 full years 10 hours per month

10 to 15 full years 12 hours per month

15 full years and over 14 hours per month

CASH OUT OF ANNUAL LEAVE: Employees who have attained permanent status shall be permitted to cash out up to forty (40) hours of accrued and unused Annual Leave, either in a single lump sum payment or two or more partial payments, each fiscal year.

SICK LEAVE: 8 hours per month. Any hours in excess of 960 will be paid off annually at 50%. Upon retirement, employees with a minimum of 5 years continuous service will receive 50% of sick leave balance. Termination for reasons other than retirement shall be entitled to payment for accrued, but unused sick leave, as follows:

Years of service Percentage

Less than 2 full years 0%

2 to 5 full years 10%

5 to 10 full years 20%

10 full years or more 30%

Retirement (normal, early or disability) 50%

HEALTH INSURANCE (Premiums): Employee Medical (Base Plan) - Paid 100% by City. Employee contributions are required for the buy up employee coverage plans. Employee Dental (DHMO or Basic PPO Plan) & Vision (Basic Plan) paid 100% by City. Employee contributions are required for the Employee + Dependent(s) for the Medical, Dental, & Vision Plan.

CONTINUOUS SERVICE BENEFIT: As of December 1 each year - Paid during the month of December.

Year of Service Benefit

5 to 10 full years $600 annually

10 to 15 full years $800 annually

15 full years and over $1,100 annually

RETIREMENT PLANS: The two pension/retirement options are listed below:

+ An option to enroll in a Defined Contribution Retirement Plan. The Defined Contribution Retirement Plan will not require a mandatory contribution. The City will contribute seven (7%) percent of the annual base wages annually. The vesting period for this plan shall be one (1) year from date of hire in the classified service, which coincides with your one-year probationary period.

+ An option to enroll in a Defined Benefit Retirement Plan option is available. There is a ten (10) year vesting period with a multiplier of 2.00% at normal retirement and a mandatory seven and three-quarters (7.75%) percent employee contribution.

+ The two (2) options will be fully explained prior to an irrevocable selection.

Optional: 457 Deferred Compensation Savings Plan is available.

HOLIDAYS: 14 per year: 11 recognized holidays and 3 floating days which are allocated for the fiscal year beginning October 1, to all 8 hour per day employees. Employees hired between October 1 and March 31 shall receive 3 floating holidays. Employees hired between April 1 and September 30 shall receive 1.5 floating holidays. Floating holidays must be used within the fiscal year. Non-task employees working 10-hour days receive 10, 10-hour paid holidays but do not receive floating holidays.

FUNERAL LEAVE: Up to 3 workdays - In State; Up to 5 workdays - Out of State

TUITION REIMBURSEMENT: Full-time employees are eligible for tuition reimbursement as outlined in the Citys Tuition Reimbursement Policy which is available in Human Resources and subject to the availability of departmental funds.

MILITARY LEAVE: Members in military reserve units who attend annual training are entitled to paid leave not to exceed 30 days each calendar year.

EAP: Employees, spouses, and eligible dependents have access to five (5) face-to-face sessions with a counselor through Cigna's Employee Assistance Program (EAP). Services include assistance with legal, financial, parenting, elder care, pet care, and identity theft.