Jobs
>
Evanston

    Meeting Planner - Evanston, United States - Rotary

    Rotary
    Rotary Evanston, United States

    3 weeks ago

    Default job background
    Description

    You Are Good At

  • Project Management and organization
  • Working on multiple projects simultaneously
  • Customer Service Orientation
  • Written and oral communication
  • Attention to detail
    • You Are Open To
  • International Travel
    • You Will Be Responsible For
  • Provides planning and participates in management for assigned in-person and virtual events including: gathering client expectations and objectives, conducting site visits, development, review, and revision of project management timelines and meeting specifications.
  • Develops vendor RFP's, event budgets, provides timely reforecasting of budgets, through invoice reconciliation and payment per policies and procedures.
  • Serves as a consultant conducting an exploratory needs assessment with follow up report to stakeholder confirming meeting services and estimated time required to plan the event.
  • Tracks planning progress for each event in SharePoint or similar project management tool.
  • Initiates vendor selection process by researching vendors and venues, developing the request for proposal (RFP), compiling vendor bids, and preparing a vendor recommendation in compliance with RI procurement procedures.
  • Manages meeting space by initiating and revising space allocation documents for all functional areas of each meeting, updates meeting planning work order software for all meeting space.
  • Coordinates meeting resume, specifications, and floorplans to communicate event requirements.
  • Liaises with RI Global Communications to coordinate interpreter services and equipment needs.
  • Supervises and monitors room setups at meetings which may include setup for streaming or capturing content for online delivery.
  • Ensures accurate vendor billing through timely reconciliation of final invoice and reclassifying expenses.
  • Arranges all food and beverage needs according to the event specs and the terms of the contract.
  • Supervises food and beverage arrangements for all assigned portfolio events.
  • Some events may require coordination of registration, flight manifests, and housing.
  • Coordinates with Registration team to maintain accurate attendee master list of special requests and dietary requirements of attendees.
  • Creates and maintains vendor contact lists and policy and procedure manuals.
  • Exhibits an attitude of professionalism, service and collaboration within the Meetings and Events team, the RI Secretariat and the community at large in support of the Secretariat and Rotary International's Strategic Plan and Mission.
  • Implements Board and Trustee actions as related to responsibilities.
  • Reports weekly to Manager on portfolio progress
  • Assists the department manager with other projects, as assigned.
    • Why work for Rotary?
  • Generous medical, dental, and vision benefits package
  • Progressive 401k matching contributions
  • Above market and generous paid time off package
  • Tuition reimbursement
  • Professional development opportunities
  • On-site cafeteria and coffee bar with special pricing for Rotary employees
  • Flextime-several different work schedules to choose from
  • Close to CTA, Metra, a variety of stores, and many food options
    • Please note:
  • Rotary does not provide VISA sponsorship or relocation assistance.
    • Apply for this Position
  • Rotary International

    Meeting Planner

    2 weeks ago

    Rotary International Evanston, United States

    **Job Title: Meeting Planner** · **Area: Meetings and Events** · **Reports to: Logistics Manager** · **Classification: Exemp**t** · **Location: Evanston, IL** · This position is designated as Fully Flexible Hybrid and expected to work from our World Headquarters office once per m ...

  • Addison Group

    Meeting Planner

    3 weeks ago

    Addison Group Arlington Heights, United States

    HYBRID Meeting Planner in Arlington Heights Medical Association is looking to hire an experienced Meeting Planner to manage several large events throughout the year. Must have minimum three years of logistical management, planning, execution, contracts, budgets, travel and third ...

  • STANDARD AUDIO VISUAL INC

    Meeting Planner

    1 week ago

    STANDARD AUDIO VISUAL INC Des Plaines, United States

    Work at AANA · - Flexible hours - Competitive time off with special two weeks off at the end of the year - Hybrid work environment - Excellent medical coverage - Generous 401k contribution - High-energy and fun team-focused work setting - Plus many other great benefits · AANA i ...

  • STANDARD AUDIO VISUAL INC

    Meeting Planner

    2 weeks ago

    STANDARD AUDIO VISUAL INC Rosemont, United States Full time

    Work at AANA · - Flexible hours - Competitive time off with special two weeks off at the end of the year - Hybrid work environment - Excellent medical coverage - Generous 401k contribution - High-energy and fun team-focused work setting - Plus many other great benefits · AANA i ...

  • Addison Group

    Meeting Planner

    3 weeks ago

    Addison Group Arlington Heights, United States

    Job Description · Job DescriptionHYBRID Meeting Planner in Arlington Heights Medical Association is looking to hire an experienced Meeting Planner to manage several large events throughout the year. Must have minimum three years of logistical management, planning, execution, cont ...

  • Emergency Nurses

    Meeting Planner

    3 weeks ago

    Emergency Nurses Schaumburg, United States

    Job Description · Job DescriptionCULTURE · ENA's mission is to advance excellence in emergency nursing. Our mission comes to life in our values: Collaboration, Compassion, Philanthropy, Excellence, Learning, Inquiry, Diversity, and Integrity. Our values encourage personal and pro ...

  • Emergency Nurses

    Meeting Planner

    2 weeks ago

    Emergency Nurses Schaumburg, United States

    CULTURE · ENAs mission is to advance excellence in emergency nursing. Our mission comes to life in our values: Collaboration, Compassion, Philanthropy, Excellence, Learning, Inquiry, Diversity, and Integrity. Our values encourage personal and professional growth while enabling u ...

  • The Society of Thoracic Surgeons

    Meeting Planner

    2 weeks ago

    The Society of Thoracic Surgeons Chicago, United States

    Job Description · Join Our Team: · Founded in 1964, The Society of Thoracic Surgeons is a not-for-profit organization representing more than 7,500 surgeons, researchers, and allied health care professionals worldwide who are dedicated to ensuring the best possible outcomes for ...

  • Addison Group

    Meeting Planner

    3 weeks ago

    Addison Group Arlington Heights, United States

    HYBRID Meeting Planner in Arlington Heights Medical Association is looking to hire an experienced Meeting Planner to manage several large events throughout the year. Must have minimum three years of logistical management, planning, execution, contracts, budgets, travel and third ...

  • ALPHA KAPPA ALPHA SORORITY, INC.

    Conference and Meeting Planner

    2 days ago

    ALPHA KAPPA ALPHA SORORITY, INC. Chicago, United States

    Job Type · Full-time · Description · Alpha Kappa Alpha Sorority, Incorporated is seeking to fill the position of Conference and Meeting Planner. This position will work independently and collectively with a team to seamlessly deliver the organization's meeting and convention ev ...

  • Emergency Nurses

    Meeting Planner

    3 weeks ago

    Emergency Nurses Schaumburg, United States

    **CULTURE** · ENA's mission is to advance excellence in emergency nursing. Our mission comes to life in our values: Collaboration, Compassion, Philanthropy, Excellence, Learning, Inquiry, Diversity, and Integrity. Our values encourage personal and professional growth while enabli ...

  • The Society of Thoracic Surgeons

    Meeting Coordinator/Planner

    1 week ago

    The Society of Thoracic Surgeons Chicago, United States

    Job Description · Job DescriptionJoin Our Team: · Founded in 1964, The Society of Thoracic Surgeons is a not-for-profit organization representing more than 7,500 surgeons, researchers, and allied health care professionals worldwide who are dedicated to ensuring the best possible ...

  • Trident Experiential LLC

    Meeting & Incentive Event Planner

    2 weeks ago

    Trident Experiential LLC Chicago, United States

    Job Description · Job DescriptionPLANNER · THE LEGAL STUFF: · A Planner leads development, planning, and execution of high-profile and strategically important client events including conferences, special events, meetings, incentive trips, and evening activity programs from contr ...

  • Convention Industry Council

    Conference Center Meeting Planner

    2 weeks ago

    Convention Industry Council Schaumburg, United States

    CONFERENCE CENTER MEETING PLANNERSCHAUMBURG, IL FLEXIBLE HYBRID SCHEDULEFeel good about your workand your workplace.The American Society of Anesthesiologists (ASA) team provides education, resources, and advocacy to help our members improve the experience and safety of patients i ...

  • American Association of Oral and Maxillofacial Surgeons

    Meeting Planner Associate

    2 weeks ago

    American Association of Oral and Maxillofacial Surgeons Rosemont, United States

    Small 50-60 close knit staff, 9000 member specialty association. Average staff tenure is 11 years. Great benefits & working environment. · - **Office open with staff currently working 3 days per week in the office and 2 days per week working remotely. This is not a fully remote p ...

  • ALPHA KAPPA ALPHA SORORITY, INC.

    Conference and Meeting Planner

    1 month ago

    ALPHA KAPPA ALPHA SORORITY, INC. Chicago, United States Full time

    Alpha Kappa Alpha Sorority, Incorporated is seeking to fill the position of Conference and Meeting Planner. This position will work independently and collectively with a team to seamlessly deliver the organization's meeting and convention events. Will identify the convention's pu ...

  • Association Management Center

    Meeting Event Planner

    3 weeks ago

    Association Management Center Chicago, United States

    Association Management Center (AMC) is a trusted partner to more than 28 leading associations and professional societies. Our talented team of more than 150 professionals provides the day-to-day operational management our clients need to achieve their business goals. We are proud ...

  • Association Management Center

    Meeting Planner, Strategic Event Management

    1 day ago

    Association Management Center Chicago, United States

    Job Description · Are you ready for the next step in your career? · Association Management Center seeks a Manager, Strategic Event Management to join our team. This role will work with client teams, vendors and hotel representatives to provide strategic and logistical support f ...

  • Trident Experiential LLC

    Meeting & Incentive Event Planner

    2 weeks ago

    Trident Experiential LLC Chicago, United States

    **PLANNER** · **THE LEGAL STUFF**: · A Planner leads development, planning, and execution of high-profile and strategically important client events including conferences, special events, meetings, incentive trips, and evening activity programs from contracting through final invoi ...

  • Byline Bank.

    Portfolio Analyst

    1 week ago

    Byline Bank. Evanston, United States

    Job Description · Job DescriptionObjective of Position: · The Wealth Management Portfolio Analyst is responsible for performing a broad range of administrative and portfolio-management support functions aimed at delivering high-quality, pro-active client service and investment e ...