Office Manager - Pflugerville, TX
1 day ago
Job description
Office Manager
Location: Austin
Company Type: Home Services Company
Position Overview
We are seeking a highly organized and detail-oriented Office Manager to support daily operations at our home services repair company. This role is essential in coordinating office functions, assisting project management, handling customer communications, and ensuring smooth administrative operations in a fast-paced construction environment. This person should have experience running an office and overseeing 2-3 staff members.
Key Responsibilities
Administrative & Office Support
- Manage daily office operations, including scheduling, filing, and document control
- Maintain organized records of contracts, proposals, invoices, and other digital files
- Order and maintain office supplies
Accounting & Financial Support
- Process invoices and oversee collections
- Track deposits and progress payments
- Maintain accurate financial records. Must be familiar with Quickbooks
Systems and Technology
- Experience using CRM systems (Salesforce a plus)
- Comfortable using apple/mac computers
- Improve workflow process
- Handle billing questions and coordinate payment collection
- Implement automation where possible
Project Coordination
- Assist project managers with job tracking and documentation
- Track job progress and update internal systems
- Track Permits, engineering reports, and inspections
- Ensure warranty and close-out paperwork completed
Qualifications
- 3+ years of administrative experience (construction or home services industry preferred)
- Strong organizational and multitasking skills
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Experience with QuickBooks or similar accounting software
- Excellent written and verbal communication skills
- Experience managing an office staff
- Ability to work independently and as part of a team
Preferred Skills
- Knowledge of construction terminology and scheduling processes
- Systems thinker
- Calm under pressure
- Self-starter
- Proven leader and effective manager of staff
Work Environment
- Office-based position with interaction with project managers, owner, and field crews
- Fast-paced construction service environment
- Standard business hours
Compensation & Benefits
- Competitive salary based on experience
- Salary Range of $90K-$100K annually
- Partial Health insurance reimbursement
- Paid time off and holidays
Pay: $90, $100,000.00 per year
Benefits:
- Paid time off
Application Question(s):
- Please describe how you or a company you have worked for successfully used a CRM to improve the business.
- Please describe how you have used automation in the past to improve a company's or your own productivity.
Work Location: In person
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