- Processing of accounts payable transactions. Daily tasks are expected to include:Ensuring proper account coding of expenses and allocation to cost centersMatching invoices to Purchase Orders (PO) and data entry of invoices into the corporate accounting systemData entry or importing of non-PO invoices and routing to the appropriate party for approvals
- Monitoring of A/P e-mail inbox and physical mailbox to ensure timely processing of vendor invoices
- Contacting multi-industry vendors to obtain statements of accounts and bringing accounts current
- Responding in a timely manner to vendors and internal clients regarding payment status and other A/P related inquiries
- Assessing use tax on invoices as appropriate
- Updating vendor master files to ensure correct vendor information including W-9 information and 1099 reporting
- Assisting with the weekly check run as needed
- Processing of expense reports; daily tasks are expected to include:Reviewing submitted expense reports to ensure receipt documentation and information provided is in accordance with corporate policy requirementsResponding to employee inquiries regarding the various processes of the expense report system, reporting requirements, and expense payment statusEnsuring proper account coding of expenses and allocation to cost centersRouting to the appropriate party for approval
- Handling special requests such as manual checks, wire payments, and audit requests
- Working on special projects as needed
- Bachelor's degree or working towards a degree in a related field, or significant proven work experience in a financial area in a professional office setting
- Strong written and verbal communication skills with a focus on customer service
- Strong ability to ensure data accuracy and attention to detail
- Proficiency in Microsoft Office applications, particularly Outlook, Excel, and Teams
- Understanding of the disbursements process and its effect on financial controls
- Ability to handle a high-volume, fast paced work environment
- Ability to become a subject matter expert and to train and support others accordingly
- Team player, with a positive attitude and a desire to learn
- Ability to adhere and prioritize deadlines while multi-tasking on a variety of initiatives
- Ability to work independently and liaise amongst various consulting and corporate groups within the firm
- Knowledge of databases is a plus
- Must be able to accommodate a hybrid work-in-office schedule; currently at a minimum of three days a week in the office
Accounting Associate - Phoenix, United States - Exponent
Description
Our Opportunity
Exponent is currently seeking an Accounting Associate for our Finance/Accounting Group in our Phoenix, AZ office. In this role, you will work as part of a team primarily responsible for processing accounts payable transactions and expense reports. This individual will be the primary point of contact within the Finance/Accounting Group for assigned multi-industry vendors and multiple employees across a variety of engineering disciplines and corporate departments. Additional assignments may include analyzing vendor accounts and payments, creating data import templates using Excel, assisting during external audits and other financial tasks that will allow the department to meet its overall objectives.
You will be responsible for
You will have the following skills and qualifications
Life @ Exponent