Trademark Docketing Specialist - Denver - Holland & Hart LLP

Description

Job Title: Trademark Docketing Specialist

General Purpose:

The Trademark Docketing Specialist supports attorneys, specialists, paralegals & other team members in the Trademark group with docketing functions, data entry, updating existing records, tracking and following up on deadlines, reporting and client record onboarding.

Essential Duties/Responsibilities:

• Review and process a large volume of e-mail, mailings, correspondence and pleadings related to trademark matters from the USPTO clients, foreign counsel and other foreign trademark offices.
• Maintenance of docket for trademark attorney's cases using a web-based docketing system,
• Scan and save hard/soft copy documents, using the firm naming convention, to the correct client/matter folder and forward them to the correct legal team.
• Report out document(s) received, and deadline(s) docketed to the responsible parties (attorney/paralegal/IPS/secretary) according to docketing department standards.
• Prepare and distribute monthly/weekly/final deadline docket reports which reflect upcoming due dates and reminders to each attorney/client team for important prosecution deadlines.
• Keep a thorough record of all docketed items to resolve any questions that may arise regarding specific deadlines and/or methods used.
• Coordinates with attorneys regarding law changes and local rules specific to governing calculation of out-of-state docketing deadlines to ensure that all dates docketed are accurate.
• Assist with other docketing related duties, reports and special projects, as necessary.

Competencies:

Job Knowledge & Technical Skill:

Demonstrates an understanding of objectives, duties, responsibilities, and expectations of the job with exceptional quality work.

Communication:

Understands the importance of and demonstrates verbal, written, and non-verbal communications.

Team Player:

Works within team and cross-functionally to meet required results.

Customer/Client Experience:

Creats a consistent and exceptional experience for others, whether directly to external clients/customers or indirectly through internal support, that elevates the overall perception of the firm.

Job Qualifications (Education, Experience and Certification):

1. A minimum of 3 years trademark docketing experience required.
2. Knowledge of WebTMS, PATTSY Wave and/or other docketing software required.
3. Demonstrates excellent interpersonal, oral and written communication skills.
4. Prior knowledge of US and foreign trademark prosecution process and understanding of relevant documents strongly preferred.
5. Experience/ability to interface with USPTO, WIPO, and other websites regarding trademark matters.
6. Expert ability to prepare accurate, highly detailed work; excellent proofreading skills.
7. Strong organizational skills and attention to detail.
8. Requires the ability & soft skills to work effectively with personnel at all levels of seniority within the firm.
9. Aptitude for understanding a variety of databases and software.