HR Operations Coordinator - Waltham, United States - Talent Groups

Description

Hybrid Details: requires 3 days/week onsite

Duration: 6 months

Job Description

Our client is seeking an experienced HR Operations Coordinator to join the Human Resources team at our Waltham, MA location, expected to work onsite a minimum of three days per week.

Reports to: Vice President, HR Operations & Technology

Duties and Responsibilities:

Employee Records Management:

• Maintain accurate and up-to-date employee records, including personal information, employment contracts, and documentation related to promotions, transfers, and terminations
• Ensure compliance with data privacy and confidentiality regulations

HR Process Administration:

• Process employee onboarding, offboarding, and internal transfers
• Handle HR-related inquiries from employees and provide timely assistance (includes responding to and triaging HR Operations and HR Benefits mailboxes)
• Support benefits administration, including enrollment, changes, and terminations
• Assist with payroll processing and resolving payroll-related issues
• Coordinate scheduling and logistics with vendors and internal departments as needed for

Benefits and Wellness programming, including onsite/virtual seminars, onsite benefits fairs, flu clinics and biometric screenings

• Facilitates and tracks Purchase Orders, Contracts and SOWs for Benefits & HRIS teams

Compliance and Reporting:

• Coordinate with HRIS team to pull data for compliance reporting (Veterans, 4212, EEO and Affirmative Action).
• Prepare and maintain HR reports and analytics to support data-driven decision-making
• Participate in HR audits and assist in the implementation of audit recommendations
• Support Affordable Care Act reporting and compliance

Policy and Procedure Maintenance:

• Assist in the development and maintenance of HR policies and procedures
• Educate employees on HR policies and ensure consistent adherence

HR Technology:

• Utilize HRIS (Human Resources Information System) to input, retrieve, and analyze HR data
• Assist in system upgrades, testing, and troubleshooting

Documentation and Record Keeping

• Maintain and organize HR-related documentation, including employee handbooks, forms, and templates
• Manage the electronic and physical filing systems

Process Improvement:

• Identify opportunities for process improvements and efficiency enhancements within HR operations
• Participate in projects aimed at enhancing HR processes and services

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or a related field (preferred).
• 3-5 years of experience in HR operations or a related HR role
• Knowledge of HR laws, regulations, and best practices
• Strong organizational and attention-to-detail skills
• Excellent communication and interpersonal skills
• Ability to handle sensitive and confidential information with discretion
• Detail oriented with excellent follow-up skills and high level of accuracy
• Problem-solving skills and a proactive approach to tasks
• Able to work cross functionally with various departments (e.g., Finance, Legal, Facilities, Corporate Communications)
• Ability to maintain high level of confidentiality
• Ability to prioritize and multi-task to handle quickly shifting priorities
• Proficiency in HRIS software (Oracle HCM preferred) and Microsoft Office Suite
• HR certification (e.g., PHR, SHRM-CP) is a plus