Project Administrator - Anaheim
1 day ago
Job description
KHS&S, one of the largest specialty wall and ceiling contractors in the U.S., is seeking a detail-oriented Project Administrator to support project teams from job start through closeout.
This role is critical to keeping contracts, billing, insurance, and documentation organized while supporting smooth project execution.The primary duties and responsibilities consist of, but are not limited to:
Set up and maintain contract files per job. This includes contracts, insurance, and general documentation.
Coordinate the ordering of payment and performance bonds, riders, consent of surety bonds, etc., as required.
Partner with payroll department in enrollment and reporting requirements for certified payroll/OCIP.
Receive, reconcile, prepare for signature, post and return original SCOs received from the customer. Update the schedule of values if specific forms are required.
Obtain billing percentages from the Project Manager monthly and prepare invoice.
Process and submit all required billing documents to client and enter in the accounting system.
Assist in the collection of lien releases from vendors/subcontractors, as needed.
Maintain Sub-Subcontract/Purchase Agreement files and logs per job.
Process Sub-Subcontracts/Purchase Agreements and track their return.
Track insurance, lien releases, OCIP, certified payroll, and sales tax accrual monthly.
Reconcile contract/payments when retention billing is received and collect close-out documentation.
Reconcile contract/payments and prepare retention billing.
Prepare General Contractor required close-out documentation when retention is billed (i.e. warranties, final lien releases, etc.).
Qualifications:
3+ years of administrative experience (construction preferred)
Experience in construction project billing highly preferred
Strong attention to detail and ability to manage multiple projects
Excellent written communication and document formatting skills
Proficiency in Microsoft Office (Bluebeam a plus)
High school diploma required, Associate's or Bachelor's preferred
KHS&S offers a competitive compensation and benefits package, including 100% paid employee health insurance, 100% paid life insurance (equal to annual salary), retirement savings account, tuition reimbursement, vacation/sick/charity paid time off, 10 paid holidays, an Employee Stock Ownership Plan, and employee development opportunities.
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