Contract Specialist IV or Contract Specialist V - Paris, United States - TxDOT

Description

Job Description - Contract Specialist IV or Contract Specialist V (Statewide
Job Description
Contract Specialist IV or Contract Specialist V (Statewide)

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Position Information

The TxDOT Support Services Division is seeking a highly motivated individual for a Contract Specialist position. In this role, you will be responsible for contract management of a series of Facilities Planning & Maintenance contracts. This position would perform monitoring and contract compliance activities for new construction and routine facilities services.

TxDOT offers a complete benefits package to their employees, promotes a work life balance, and holds the safety of their employees at a very high standard.

Contract Specialist IV

• B22, $54,614 $88,703

Contract Specialist V

• B24, $62,004 $101,556

The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant's work experience, education, skill level and all other appropriate factors, and based on business needs.

The selected candidate's work location may be Headquarters in Austin or any of the 25 TxDOT District offices located in Abilene, Amarillo, Atlanta, Austin, Beaumont, Brownwood, Bryan, Childress, Corpus Christi, Dallas, El Paso, Fort Worth, Houston, Laredo, Lubbock, Lufkin, Odessa, Paris, Pharr, San Angelo, San Antonio, Tyler, Waco, Wichita Falls, Yoakum.

Minimum Salary

:

54,614.00

Maximum Salary

:

101,556.00

Anticipated Starting Salary

:

Contract Specialist IV:

$62,000 - $88,703 or Contract Specialist V:

$65,000 – $96,000

Pay Basis

:

Yearly

FLSA Status

:

Exempt

Work Locations

:

Stassney Hq - Main

6230 East Stassney Lane

Austin

78744

Other Locations

:

UST-Texas-Austin, UST-Texas-San Antonio, UST-Texas-Laredo, UST-Texas-Atlanta, UST-Texas-Pharr, UST-Texas-Childress, UST-Texas-Yoakum, UST-Texas-Wichita Falls, UST-Texas-Mesquite, UST-Texas-Waco, UST-Texas-Paris, UST-Texas-Bryan, UST-Texas-Tyler, UST-Texas-El Paso, UST-Texas-Lubbock, UST-Texas-Corpus Christi, UST-Texas-Amarillo, UST-Texas-Abilene, UST-Texas-Odessa, UST-Texas-San Angelo, UST-Texas-Houston, UST-Texas-Brownwood, UST-Texas-Beaumont, UST-Texas-Lufkin, UST-Texas-Fort Worth

Travel

:

Yes, 10 % of the Time

Shift

:

Day Job

Shift Details

:

40

Location Flexibility

:

Remote
Benefits and Perks

At TxDOT, we value employee work-life balance.

In keeping with our commitment to this value, our employees benefit from a wide array of programs and activities that include:

Low Turnover
Retirement Pension
Alternative Work Schedules
Paid Leave/Holidays
Health Premiums paid at 100% for full-time employees
On the Job Training
Tuition Assistance Program
Comprehensive Wellness Program/Wellness Leave Incentives
Career Development Programs/Opportunities for advancement
For a complete list of our total compensation package please visit our website at:

Total Compensation Package
To view benefits available to all State of Texas employees visit:

Benefits at a Glance )

Contract Specialist IV
Salary Group B22 $54,614 - $88,703
Performs advanced contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance

,

inspecting, implementing and/or monitoring contracts

.

Work requires extensive contact with governmental officials and private entities

.

Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence

.
Contract Specialist V
Salary Group B26 $62,004 - $101,556
Performs highly advanced contract duties in direct support of agency transportation-related programs to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts

.

Work requires extensive contact with governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives

.

Issues are rarely referred to the supervisor but are handled at the occurrence

.
Contract Specialist IV
Acts as a consultant and provides technical assistance to plan, develop, implement ,

and monitor effective programs; researches and makes recommendations concerning contract administration systems .

Analyzes, interprets legislation, statutes, federal regulations and coordinates the development of policies and procedures to ensure compliance with Department and governmental regulat i ons .

Develops, writes ,

revises and/or prepares complex contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and reports .
Assists in developing plans for implementing new contract evaluation requirements .
Assists in monitoring contractors' insurance certificates .

Audits payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting rules, regulations and procedures .

Composes and transmits conditional award notices .
Ensures contracts are payable and meet all legal requirements .
Executes agreements and contracts .
Makes presentations at local, state and federal levels .
Prepares cost analysis studies for contracts .
Performs other job responsibilities as assigned .
Contract Specialist V

All of the above, and:
Develops plans for implementing new contract evaluation requirements .
Monitors

contract performance by examining billings, fiscal data, and eligibility determinations for compliance with terms of contract and policies; recommends cancellation of contracts when deviations occur .

Monitors contractors' insurance certificates .
Conducts audits, researches and identifies problems with proposals, contracts, contractors or lettings and proposes solutions .

Confers with legal staff and management on various legal matters; inspects and reviews contracts for compliance with certification requirements, laws, regulations, policies, and procedures .

In a division:

Administers a statewide contract program to include reviewing proposals/work orders, issuing work orders, monitoring dollars allocated and spent under contracts

Provides technical and administrative support to include reviewing, processing, answers questions, provides assistance and handles complaints and resolution of discrepancies and problems regarding contracts, billing, payment and warrant actions .

Minimum Qualifications:
Contract Specialist IV
Education :

Bachelor's Degree in Business Administration, Finance or related field.

Relevant work experience may be substituted for degree on a year per year basis . Substitutions for Minimum Qualifications
Experience
:
4 years in contract administration, administrative support, bookkeeping or accounting.

Related graduate level education may be substituted for experience on a year per year basis.
Contract Specialist V
Education :

Bachelor's Degree in Business Administration, Finance or related field.

Relevant work experience may be substituted for degree on a year per year basis . Substitutions for Minimum Qualifications
Experience
:
5 years in contract administration, administrative support, bookkeeping or accounting.

Related graduate level education may be substituted for experience on a year per year basis.

License and Certifications:
Contract Specialist IV/

Contract Specialist V
·

Valid driver's license. This position requires driving a state vehicle.
·

Safety Impact Certificate (may obtain after hire)
·

Certified Texas Contract Mgr (CTCM) or

Certified Texas Contract Dev (CTCD) (must obtain certification within 9 months of hire)
Contract Specialist IV
Education :

Bachelor's Degree in Business Administration, Finance or related field.

Relevant work experience may be substituted for degree on a year per year basis . Substitutions for Minimum Qualifications

Preferred Qualifications:
Contract Specialist IV/

Contract Specialist V
CTCM, CTCD Dual certification
Considerable knowledge of contract development, management and oversight for high dollar state contracts preferred.
Contract Specialist IV

Extensive knowledge of:
Contract development and oversight
Contract negotiation, development and management methods
Contract writing and specifications
Contract administration/management systems
Applicable laws, rules, and regulations
Legal terminology
Applicable computer operating systems and relevant applications
Auditing and investigative methods, practices and procedures
Generally accepted accounting principles, procedures and terminology
Contract record-keeping
Contract billing procedures

Considerable knowledge of:
Methods and procedures used in building maintenance and repair
Public relations for maintaining effective working relationships with individuals and groups, both internal and external
Analyzing business, technical and managerial problems and developing, recommending and implementing effective solutions
Evaluating products, equipment and material
Persuasion and negotiation of critical issues
Analyzing and organizing business and technical data
Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency
Prioritizing and organizing work assignments
Using standard office equipment
Developing and giving presentations
Using computers and applicable programs, applications, and systems
Maintaining a safe working relationship
Monitoring contracts and procedure
Preparing and maintaining confidential and sensitive records, files and reports
Training in a classroom, office, or field environment

Other Attributes:
Exercises logicandreasoning todefineproblems, establish factsanddraw valid conclusions; makes decisions that support business objectives and goals
Contract Specialist V

Greater skill in the above and:

Extensive knowledge of:
Applicable computer operating systems and relevant applications
Auditing and investigative methods, practices and procedures
Applicable laws, rules, and regulations
Legal terminology

Considerable knowledge of:
Monitoring contracts and procedures
Research and analysis methodologies
Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area
Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
Preparing legal documents including opinions, case law summaries and legislative impact statements
Writing, reviewing and revising documents to include engineering notes, specifications, standards and procedures
Collecting, sorting and compiling data
Evaluating products, equipment and material
Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency

Physical Requirements and Working Conditions:
Contract Specialist IV/

Contract Specialist V
Sedentary work:

Lift up to 10 lbs at a time and occasionally carry files/small tools
Light work:

Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
Standing-prolonged periods of time
Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
Military Occupational Specialty (MOS)

TxDOT is committed to hiring veterans.

To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S.

Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.
To view the MOS codes please click on link below and click on the appropriate occupational category.

The Texas Department of Transportation is an Equal Opportunity/Affirmative Action Employer, and does not tolerate discrimination in the workplace. We are committed to a diverse and inclusive workplace. All employment is decided on the basis of qualifications, merit and business need.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.

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