- Work in concert with Director of Programming to ensure successful planning and execution of events.
- Serve as the Programming Department's central source for document flow: contracts, deal memos, riders, license agreements, contract amendments, addenda, and other important event documents are administered by this individual.
- Prepare and facilitate the routing, execution, and timely return of contracts for Bushnell Presented events, seeking input and approval from appropriate parties, including but not limited to finance, programs and front-of-house.
- Work in Artifax or other appropriate booking software to secure calendar holds for events.
- Respond to general inquiries regarding rentals of The Bushnell.
- Meet with local-arts clients to ensure successful event planning and management, and to serve as liaison between clients and other Bushnell departments, including box office, marketing, front-of-house and facilities sales.
- Assist with show advances, exchanging coordination details with artist representative(s).
- Coordinate the fulfillment of all administrative functions related to rental contracts/license agreements, internal event outlines and technical riders.
- Serve as an on-site event manager as assigned, which will include working some evenings and weekends.
- Coordinate event ticketing information with box office staff, creating seating maps as necessary.
- Create and update Excel spreadsheets, Word documents, and PowerPoint presentations as necessary.
- Create, organize, and file event folders – both hard copies and electronic versions.
- Assist with fulfillment of artist contract/rider requirements.
- Attend regular department meetings to ensure smooth and successful execution of events.
- Liaise with other departments to provide the most efficient and excellent support of our client's needs.
- Maintain excellent working relationships both internally with other departments and externally with clients and other stakeholders.
- Follow HIPPA & ADA guidelines/regulations while handling confidential information obtained from workers.
- Successfully perform other duties as assigned.
Manager, Programming - Hartford, United States - The Bushnell Center for the Performing Arts
Description
Position Title: Manager, ProgrammingDepartment: Programming
Reports To: Director, Programming
FSLA Status: Exempt, Salaried
Shift: 37.5 hours per week, may include weekends and evenings
Broad Function:
This position is responsible for the ongoing, successful management of the programming of events, production advance, event management and settlement of a portfolio of events.
Duties and Responsibilities:
Education and/or Experience:
College degree and at least four years of experience
Prior working experience in theatrical production, concert production or event planning is preferred, but not required.
Exceptional knowledge of Microsoft Excel and Word, as well as other computer applications
Skills Desired:
Strong Communication Skills: Proficient in both written and verbal communication, with an ability to connect effectively with others.
Effective Time Management: Skilled at prioritizing tasks and meeting deadlines even when juggling multiple responsibilities.
Tech-Savvy: Highly efficient in navigating various computer programs.
Collaborative Team Player: Works well with others and contributes positively to team dynamics.
Community Ambassador : Projects a positive and polished image of The Bushnell to our community.
Energetic and Innovative: A self-starter who brings high energy and fresh ideas to the table.