Docketing Specialist - Indianapolis - Ice Miller

Description

Job Summary:
The Docketing Specialist is responsible for accurately tracking and managing critical deadlines, case information, and court filing requirements for attorneys and their cases. Key duties include using specialized software to enter deadlines, ensuring compliance with court rules, filing electronic documents, maintaining case files, and communicating vital date-related information to the legal team. This role requires someone who has strong organizational ability, meticulous attention to detail, proficiency with legal software, and excellent communication and time-management skills.
***Salary in the range of $75,000 - $95,000 dependent on location and experience level***
Essential Job Duties:

• Calculate and enter deadlines for filings, hearings, discovery, and other crucial dates into a docketing system.
• Review court filings and correspondence to identify important dates and ensure compliance with court rules and procedures.
• Use specialized docketing software (e.g., Milana) and other systems to manage case information and deadlines.
• Assist with or handle electronic filing of documents with federal, state, and appellate courts.
• Maintain organized case files and track necessary due diligence materials.
• Provide support and information to attorneys, paralegals, and other staff regarding case deadlines and status.
• The ability to work meticulously and accurately with legal documents and data is crucial for ensuring no deadlines are missed.
• Managing multiple cases and numerous deadlines requires strong organizational abilities.
• Familiarity with case management systems, electronic filing procedures, and the Microsoft Office Suite is generally required.
• Excellent written and verbal communication skills are necessary for interacting with internal staff and potentially external parties.
• Proactive and analytical skills are beneficial for resolving issues that arise with documents or deadlines.
• The ability to adapt to changing conditions and updates in legal rules and procedures is important.

Minimum Requirements:

• Experience working in a law firm highly desired.
• Minimum of 3 years of prior experience in litigation docketing desired.
• Familiarity with a rules-based calendaring software such as Milana preferred.
• Experience with firmwide calendaring preferred.
• Proficient in Microsoft Office.
• Experience with federal, state and local court systems, including electronic filing systems (i.e. NYSCEF, NexGen, PACER, et al.).

Other Requirements:
The requirements described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Equipment Operated:
This position requires extensive use of a computer and telephone. This position also requires the use of printing, copying, faxing and scanning equipment.
Physical Requirements:
While performing the duties of this job, the employee is occasionally required to sit; stand; talk; see; and hear.
Mental Requirements:
Ability to communicate effectively, verbally and in writing, with a diverse group of people.
Work Environment:
While performing the duties of this job, the employee may be exposed to weather conditions while traveling. The noise level in the work environment is usually moderate.
The above statements are intended to describe the general nature and level of work being performed in this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.
Ice Miller is committed to recruiting, developing and retaining talented attorneys and professional staff from all backgrounds. To succeed, we take great pride in a culture where everyone at Ice Miller feels respected, is treated fairly, and has the opportunity to perform to their highest potential.
Candidates must have permanent authorization to work in the United States.
Ice Miller LLP is an Equal Opportunity Employer.