Legal Secretary - San Francisco, United States - Insight Global

Description

Job Specifications:

• 3+ years of Legal Secretary Experience in Corporate Law OR Intellectual Property (IP) litigation
• Knowledge of court rules and civil procedures in State and Federal jurisdictions, including experience with electronic filing
• Knowledge of trial procedures including managing databases, filing in various jurisdictions, and other aspects of trial preparation
• Travel as required to attend trials
• Working knowledge of Relativity, PACER, CM/ECF, Westlaw, Lexis, as well as other relevant litigation applications is preferred.

Essential Functions and Responsibilities:

• Support all aspects of trial preparation, including handling logistics and supporting at trial as necessary
• Edit, proofread, and redline documents (agreements, pleadings, spreadsheets, and presentations) and correspondence for accuracy, grammar, and formatting
• Review and edit prebills; work with billing practice group to ensure client bills are sent out timely; prepare expense reports and submit vendor invoices for timely payment
• Organize and maintain attorney contacts and calendars, including travel logistics and scheduling
• Input, review, edit, and update attorney time entries
• Coordinate meeting logistics, including scheduling, arranging videoconferences, conferences calls, and conference rooms; requesting equipment and food and beverage orders; preparing presentation materials; and welcoming visitors
• Answer incoming telephone calls and document and relay messages
• Organize and maintain paper and electronic files in accordance with Firm records retention policies
• Proactively remind attorneys of impending deadlines and obligations