Williams Rebuild - Valencia
1 week ago
Job Summary
The Purchasing Contracts Administrator performs administrative duties to support the Purchasing department including administration of contracts process and procedures budgeting tracking and vendor relations for Division level Purchasing.The role requires creating processing tracking and maintaining all required purchasing contract documentation through duration of construction projects managing lot budget revisions by project in Newstar requesting verifying insurance documents uploading project documents notifying Subcontractors Superintendents when sequence sheet has had changes coordinating with Accounts Payable scrubbing lots by phase/project sending and tracking NOCs after completion of each phase revising purchase orders as needed uploading revising documents on vendor portal Sharepoint track utility manufacturer rebates frequent communication with Trade Partners Sales Construction Project Management Escrow Warranty Accounting.
- Create process track maintain all required purchasing contract documentation through duration of construction projects including award packages price changes field extras
- Maintain lot budget revisions by project in Newstar
- Process contract packages: contracts scope work pay schedule OCIP form CalStrs if applicable
- Maintain construction contract vendor logs pertinent data: insurance W9 contractor licenses_
_Vendor Portal support for subcontractors i.e. issuing logins vendor access uploading project documents_
_Establish maintain current manufacturer maintenance care instructions per project for Warranty dept saved SP_Track file award packages price changes executed contracts/price schedules vendor files Sharepoint Job description
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