project coordinator - San Antonio, United States - Pro-vigil

Description

Job Description

Job Summary:

As a Project Coordinator within our multi-divisional Project Management Office (PMO), you will play a vital role in supporting the coordination and management of projects across various divisions within our organization. Your responsibilities will include project tracking, communication, documentation, and ensuring alignment with the overall organizational goals.

Key Responsibilities:

1. Project Support: Provide essential support to project managers across different divisions within the PMO. Assist in project planning, execution, monitoring, and closure.

2. Cross-Divisional Communication: Facilitate effective communication between project teams in different divisions. Ensure that project information and updates are shared efficiently.

3. Documentation Management: Maintain accurate and up-to-date project documentation, including project charters, plans, status reports, and meeting minutes. Ensure compliance with PMO standards.

4. Resource Coordination: Assist in coordinating project resources, including personnel, equipment, and materials, across divisions. Ensure resource allocation aligns with project requirements.

5. Risk Identification: Identify, document, and assess project risks across divisions. Collaborate with project managers to develop risk mitigation strategies and contingency plans.

6. Quality Assurance: Monitor project activities across divisions to ensure they adhere to established quality standards. Conduct quality reviews and audits as needed.

7. Budget Oversight: Support the tracking of project expenses across divisions, comparing them against budget allocations. Report any discrepancies or variances to project managers for corrective action.

8. Timeline Management: Keep track of project timelines and milestones across divisions. Alert project managers to potential delays and assist in addressing them.

9. Issue Resolution: Collaborate with project teams in different divisions to address project-related issues and challenges. Escalate issues to project managers when necessary.

10. Continuous Improvement: Contribute to the enhancement of PMO processes and best practices across divisions. Share insights and recommendations for improving project coordination.

Qualifications:

• Bachelor's degree in a related field.

• Proven experience in project coordination or a related role.

• Excellent organizational and multitasking skills.

• Strong written and verbal communication abilities.

• Proficiency in project management software and tools.

• Detail-oriented with a focus on quality and accuracy.

• Ability to work collaboratively in a cross-divisional team environment.

Preferred Qualifications:

• Familiarity with various project management methodologies (e.g., Agile, Waterfall).

• Experience working in a multi-divisional or large-scale PMO.