Office Coordinator - North Olmsted, United States - Fortune Brands

Description

Company Description

At Fortune Brands Innovations, we believe that our innovation and success are fueled by the passion of our people and the strength of our teams. Together, we work to fulfill dreams of home by aligning around common goals, being agile in the face of change, holding ourselves accountable, and acting with integrity and transparency. We succeed when everyone belongs and strive to build a Home for All where all associates can be their true, authentic selves at work. Learn more about our culture here

Job Description

In this role, you will ensure our sites are clean, safe, and welcoming to all. You will be coordinate company-sponsored events, organize meetings, manage the general office activities of the facility, and more.

The ideal candidate for this position will enjoy greeting people coming into the office including guests and associates, and being the problem solver behind the scenes. You enjoy planning and organizing company-sponsored events for our associates and facility management tasks.

Location: This position is in our North Olmsted, OH office location reporting onsite 5 days per week.

Salary: $45,000 - $50,000/year

What you will be doing:

The most common activities are below - but may vary based on your site's needs.

• Provide excellent customer service to our guests and associates as the first person they encounter when entering our site.
• Operate the site's phone switchboard.
• Organize company-sponsored functions, events, and giveaways related to associate engagement, wellness, and community involvement. Be a member of the local committees that oversee these events.
• Organize onsite interviews, meetings, and /or facility tours for various groups, including conference room reservations and catering services.
• Manage overall space utilization and seating assignments using SpaceIQ or other technology.
• Where needed, support company-wide security objectives by issuing visitor and employee badges and enforcing the company security policy. Be on-call for site alarm system. When not supporting, coordinate with onsite facilities team for these services.
• Where it exists, manage the onsite Wellness Center:
  • Process user access, agreements and waiver process
  • Post and enforce safety guidelines
  • Coordinate programming from local providers
  • Publicize availability of Wellness Center and upcoming programming
  • Ensure Wellness Center and the equipment are well maintained
• Oversee office supply inventory including ordering and organizing office supplies.
• Support USPS, FedEx, UPS delivery and shipment as needed
• Assist HR team with communications - including onsite bulletin board(s) and electronic notices.
• Administer local programs such as tickets for local events and recognition for births, celebrations, new hire, retirements, and/or funerals.
• Work with onsite facilities team to coordinate services with external vendors for facility maintenance.
• Maintain site and first responder directories.
• Coordinate payment of office-related invoices and expense tracking.
• As requested by HR, assist with other HR administrative needs.

Qualifications

• High school diploma or GED
• 1+ years of experience in HR, Office Management, or Administrative Assistant
• Exceptional customer service skills, both verbal and written, for all internal & external customers
• Experience successfully planning associate, vendor, and/or customer events
• Highly proficient in the Microsoft Office Suite - Word, Excel, PowerPoint, Outlook & cloud-based filesharing platforms (e.g. Box)
• Ability to maintain confidentiality and discretion
• Ability to meet deadlines

Nice-to-Have

• Associate's Degree in HR or related field
• Experience using an HRIS system (e.g. Workday)

Additional Information

At Fortune Brands Innovations, we support the overall health and wellness of our associates by offering comprehensive, competitive benefits that prioritize all aspects of wellbeing and provide flexibility for our teammates' unique needs. This includes robust health plans, a market-leading 401(k) program with a company contribution, product discounts, flexible time off benefits (including half-day summer Fridays per policy), inclusive fertility / adoption benefits, and more. We offer numerous ERGs (Employee Resource Groups) to support inclusivity and our associates' feeling of belonging at work.

Fortune Brands Innovation (FBIN) is built on industry-leading brands and innovation within our operating segments: water, outdoors and security. We have an impressive track record of strong financial results, market outperformance and growth, which translates into career and professional growth opportunities for associates. Please visit our website at to learn more

Equal Employment Opportunity

FBIN is an equal opportunity employer. FBIN evaluates qualified applicants without regard to race, color, religion, sex, gender identity or expression, national origin, ancestry, age, disability/handicap status, marital status, protected veteran status, sexual orientation, genetic history or information, or any other legally protected characteristic.

Reasonable Accommodations

FBIN is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please contact us at and let us know the nature of your request along with your contact information.

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