Office Coordinator - Vallejo, California, , United States

Only for registered members Vallejo, California, , United States

16 hours ago

$45,000 - $70,000 (USD) per year *

* This salary range is an estimation made by beBee

Job Summary: · The Office Coordinator at Meyer is not your average Receptionist. We are looking for someone who approaches everything with the goal to provide excellent customer service and best in class employee engagement programs. The Office Coordinator is our most forward-fac ...

Job description

Job Summary:

The Office Coordinator at Meyer is not your average Receptionist. We are looking for someone who approaches everything with the goal to provide excellent customer service and best in class employee engagement programs. The Office Coordinator is our most forward-facing representative of the People department and the company. This person also plays a pivotal role in facilitating all key HR engagement programs with the team.

Some of the skills we are looking for are:

Incredible organizational skills with the ability to multitask and prioritize
Great time management skills (Must be able to arrive and be ready to roll at 8AM, Monday through Friday, to not keep guests waiting)
Excellent verbal and written communication skills, with an appropriate blend of professionalism and friendliness. Someone who greets every person who walks in the door.
Strong attention to detail
Excellent collaborator
Has a desire to be involved and promote a welcoming and inclusive culture
Thrives in a fast paced and fun environment
The desire and ability to create eye catching flyers and companywide announcements
The ability to be creative and have the ability to update the company intranet
Skilled in coordinating all of the moving parts involved in ensuring events go smoothly, including choosing caterers
Ability to handle all day of logistics for events.

Administrative tasks

A relatively big chunk of the work consists of performing administrative tasks. These include:

Coordinates and performs the administrative and office management functions of an office
Answers internal and external People-related queries and requests
Creates slide decks for townhall meetings and employee communications
Schedules meetings, celebration events and maintains the FUN calendar
Coordinates and facilitates monthly recognitions, employee of the quarter, birthdays, and anniversaries
Coordinates company events and brings new fun ideas
Maintains and updates employee records
Orders office supplies
Administers donation and volunteer program
Keeps People pages on intranet updated
Ensures onsite functions are running smoothly
Supports the People team in administrative tasks as needs arise
Files and organizes office documents, invoices, and manuals
Liaises with vendors of required office supplies and takes inventory
Timely sorts and delivers incoming mail to proper mail slots and prepares postage for outgoing mail
Acts as the first line of contact with all incoming calls in a professional and friendly manner
Monitors and greets visitors at the gate through the intercom. Ensures that all visitors sign in/out and provide them with a security pass and collect upon exit. Directs delivery trucks to warehouse gate
Performs all other related duties as directed.

Minimum Qualifications:

Requires a high school diploma or GED equivalent
Must be able to represent company with a high level of professionalism
Must be able to multitask and handle front desk activity calmly and professionally
Must be punctual
Experience working with google suite a real plus
Meticulous and has the ability to handle multiple tasks simultaneously
A creative flair is a plus, Canva experience preferred
Must be able to work independently
Ability to be onsite from 8:00 AM to 4:30 PM, Monday through Friday
Strong verbal and written communication skills
The ability to interface with all levels of Meyer's employees, as well as with visitors in a friendly and courteous manner
Must possess mental and physical capacities necessary to perform the job duties

Working Conditions:

Work is performed primarily indoors. Lighting is artificial. Equipment used includes standard office equipment. Physical demands include sitting, walking, standing, and lifting up to 25 lbs. Hours and days are Monday through Friday. Position requires close contact with all Meyer employees.

$26 - $31, DOE

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