Maintenance Administrative Assistant - Geismar, United States - Insight Global

Description

Job Responsibilities:

• Assists with preparation and distribution of agendas and presentations, organize, and maintain pre-read materials, maintain speaking engagements calendar.
• Organizes internal & external meeting logistics, supports department townhalls and leadership team meetings.
• Lead M&R team document control requirements and work with cross functional teams to ensure file revisions are tracked and updated.
• Maintains department organization charts, creates, and maintains distribution lists, and monitors e-mail & calendar.
• Assists with travel arrangements and TEA expenditures.
• Work with data in Excel, Power BI and reporting software programs for manipulation & comprehension to assist with M&R team reporting and analysis.
• Assists other departments such as HR and Finance for preparation of correspondence, tracking department compliance and metrics, headcount monitoring, data integrity, etc.
• Organize and support department-wide events such as townhall, training, lunch and learns, etc.
• Assist other departments throughout the organization as needed.
• Perform other duties as assigned.

Required Skills:

• High school diploma of equivalent
• 3 – 5 years' experience in similar positions
• Proficient in Microsoft Office applications including Excel, Word, PowerPoint, Teams, and SharePoint

Preferred Qualifications:

• >5 years' experience in similar positions
• Ability to effectively communicate both orally and in writing to convey ideas.
• Previous experience with CMMS/ ERP software such as SAP, JDE, etc.
• Strong organization skills
• Experience with Power BI a plus
• Experience in working in a cross-functional team environment.
• Manage multiple tasks simultaneously and in a timely manner to meet deadlines.
• Disciplined self-starter with good organizational skills
• Work independently or with others as a team to complete assigned projects.