Accounts Payable Coordinator - Chapel Hill, United States - Chapel Hill

Description

Summary

The purpose of this position is to ensure the prompt payment of all the Town's accounts payable.


NOTE:
All candidates must pass a pre-employment background check, drug screen, and credit check prior to employment. All job offers are conditional.


FLSA :

EXEMPT
Essential Functions

• Reviews approved invoice transactions verifying appropriate signature approval, general ledger account coding, available budget, purchase orders, and supporting documentation.
• Enters all department approved check disbursement requests into the Town's financial accounting system.
• Reviews weekly accounts payable invoice batch for accuracy.
• Scans invoices and other supporting documents into financial software system for data archiving.
• Posts approved batches and runs checks to vendors.
• Reviews all employee travel forms for accuracy, adherence to policy, and adequacy of back-up documentation.
• Performs purchase order maintenance in the Town's financial accounting system.
• Reconciles purchasing card logs between purchasing card vendor statements and financial accounting system.
• Prepares and submits monthly state sales tax reports.
• Maintains contractor and other related data files and prepares timely and accurate monthly sales tax reports to the NC Department of Revenue.
• Maintains vendor files in financial system as well as on site including vendor applications and W-9's.
• Aids in preparation of, reconciliation and distribution of annual 1099 reporting to vendors and the Internal Revenue Service.
• Prepares credit applications, Town W-9 requests, and other reports related to accounts payable as needed.
• Trains town employees in accounts payable processing procedures including travel and purchasing card policies.
• Leads various accounts payable special projects.
• Performs other duties as assigned.

Supervision

This position supervises one position - Accounts Payable Specialist.

Minimum Qualifications

An equivalent combination of education and experience that provides the required knowledge, skills and abilities to perform job duties.

Education

Associate degree in business administration, Accounting, Public Administration, or 5 years' experience in a related field.

Experience

Between three to five experience processing and maintenance of accounts payable records.


Knowledge of:

• General accounting and bookkeeping standards and practices
• Computerized systems for maintaining financial records.
• Current principles and practices of good customer service
• Principles and practices of maintaining public records.

Ability to:

• Establish and maintain effective working relationships with employees, customers, and supervisors.
• Provide excellent customer service.
• Communicate effectively orally and in writing.
• Solve problems and make sound decisions.
• Manage own time while working independently.
• Maintain accurate, organized financial records, and prepare reports.
• Gather data, analyze problems, evaluate alternatives, and make appropriate recommendations.
• Operate standard office equipment and perform mathematical calculations.
• Utilize Microsoft Office suite (Word, Excel, PowerPoint, and Outlook) and other enterprise or web-based software.
• Interpret Town ordinances, policies, and procedures.
• Receive and maintain confidential information.
• Model behaviors that are consistent with our value of RESPECT

Physical Demands

The work requires sitting at a desk or table, with intermittent standing or stooping. The employee uses equipment requiring a high degree of dexterity.


Work Environment:
The work is typically performed in an office.


Certification & Other Requirements:
A valid NC driver's license and the availability of personal transportation.