- Provide leadership and direction for both facilities.
- Facility maintenance monitoring, repair, upgrade.
- Track/plan expenses and revenues; address and respond to budgetary concerns.
- Direct quality assurance protocols for resident care.
- Create and direct marketing and public relation efforts.
- Resource point for all personnel of Nyssa Gardens.
- Oversight of all resident needs
- Manage/direct all aspects of staff/nursing coordination.
- Ensure facility compliance with all applicable governing agencies.
- Meet and maintain state regulations to be an Assisted Living Administrator.
- Report to Board of Directors of Malheur Memorial Health District.
- Review, approve, and submit employee timecards to accounting firm.
- Complete monthly rent roll summary, prepare and distribute resident monthly invoices, receive and track resident payments, deposit funds, submit AIR reports to accounting firm.
- Ensure all payroll and A/P checks are reviewed and signed by two board members and disbursed.
- Monitor monthly department expenses and complete financial variance reports for expenses exceeding budget.
- Manage facility petty cash accounts and document all expenditures.
- Assist with the completion of an annual budget and independent audit.
- Assure periodic maintenance tasks of physical plant and equipment are performed.
- Assist with selection and supervision of outside or contracted vendors providing services to the facility.
- Review and respond to quarterly safety inspection reports generated by safety committee.
- Review and respond to monthly safety committee meeting recommendations.
- Assure emergency procedures/plans are current and all staff members are knowledgeable of its content.
- Coordinate apartment renovation and cleaning prior to new resident move-in.
- Assure routine housekeeping tasks are performed.
- Direct the hiring, evaluation, discipline, and scheduling of all facility personnel; ensure adequate coverage and minimize overtime.
- Assure complete and current employee personnel files are maintained.
- Conduct criminal background checks on each employee prior to start date and in compliance with state statutes.
- Assure adequate training of all new employees prior to independent scheduling.
- Conduct al probationary and annual appraisals.
- Authorize and document salary adjustments.
- Coordinate all workman compensation claims as a liaison to all parties involved.
- Conduct regularly scheduled staff in-services.
- Respond to all staff grievances/concerns in a timely manner.
- Assure personnel policies are periodically reviewed, updated, and implemented in compliance with regulatory requirements.
- Establish resident level of care fees and coordinate invoicing of residents/responsible parties.
- Perform or supervise assessment of resident health and functional care needs prior to move-in, quarterly, and upon change of condition as appropriate.
- Coordinate development and periodic audit of the resident service plans and level of care fees; assure resident needs are addressed; conduct related service plan conferences.
- Monitor medication administration program to assure accuracy and appropriate documentation.
- Monitor nursing delegation and/or assignment specific to resident's current needs and condition.
- Ensure resident care supplies are available to meet all resident needs.
- Respond to resident concerns or grievances in a timely manner.
- Conduct annual resident satisfaction surveys.
- Serve as a liaison between the facility, residents, and all medical and community resources.
- Ensure employees understand job description, expectations, and available resources.
- Maintain and keep current an employee handbook, policies and procedures manual, and job descriptions.
- Supervise training and development of assisted living staff.
- Oversee compliance with current licensure and requirements of all staff.
- Plan, assign, direct work duties; appraise, reward, and discipline employees; addresses compliance protocols and violations.
- Address employee requests or complaints and resolves conflict.
- Supervise staff as required in the conduct of assisted living facility resident care.
- Oversee quality of provider evaluation, treatment, and consultation services to residents as consistent with industry recommendations and standards.
- Ensure protocols are in place for all aspects of assisted living operations, resident care, and confidentiality of protected health information.
- Provide consistent monthly communication to the Board of Directors, ensuring information, reports, and materials are provided to clearly describe assisted living facility activities and progress toward agreed upon objectives.
- Assist the Board of Directors with state and federal requirements regarding public health issues.
- Assist the Board of Directors with implementation of general safety, emergency preparedness, infection control, and regulatory compliance for the assisted living facility.
- Attend all staff and monthly board meetings, and other special meetings as requested.
- Participate in budget development and compliance.
- Be available to residents and their families to answer questions, address requests, and resolve conflict.
- Ensure compliance with standards, laws, and regulations as directed by
- Regulatory and accrediting organizations as well as state and federal authorities.
- Must be available for on call work
- Must possess an Oregon Residential Care Facility Administrator license
- Prior experience strongly preferred
-
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Description
Job Type
Full-time
Description
Nyssa Gardens Assisted Living Facility Administrator
Position Summary: Coordinate and direct all daily operations of Nyssa Assisted Living Facility performing such applicable duties as are required to ensure efficiency, compliance, and financial health.
General:
Budgeting and Bookkeeping: All required to be performed in a timely fashion.
$75,000+
