Billing Coordinator - Augusta, Maine, United States - TRC Companies, Inc.

Description

Responsibilities:

Company Description:
TRC Companies, Inc.

a pioneer in ground-breaking scientific and engineering developments since the 1960s, is an engineering consulting firm that provides integrated services to the energy, environmental and infrastructure markets.

TRC serves a broad range of clients in government and industry, implementing complex projects from initial concept to delivery and operation.

Our Finance Department is actively growing and is looking for a Billing Coordinator.

The pay rate is $18/hour plus 3 weeks PTO and full benefits.


Overview:
As a Billing Coordinator, your primary responsibility is to ensure accurate and timely billing processes within the organization.

You will play a crucial role in maintaining financial records, coordinating with various departments, and addressing inquiries from clients or internal stakeholders.

This position requires attention to detail, organizational skills, and a strong understanding of billing procedures.


Responsibilities Include:

Billing Process:
Generate and submit draft invoices to Project Managers accurately and in a timely manner.

Verify billing data to ensure accuracy and completeness in accordance with specific project contract documentation.

Review changes with Project Managers as necessary and timely complete and submit changes.

Compile invoice support and backup documentation required for each invoice.

Prepare and submit final invoices to Client

Collaborate with relevant departments to gather necessary information for billing.

Record Keeping:
Maintain organized and up-to-date billing records.

Track and document all billing-related transactions.

Generate regular reports to provide insights into billing activities.

Communication:
Interact with clients to address billing inquiries and resolve discrepancies.

Work closely with internal teams, including sales, finance, and operations, to obtain necessary information for billing.

Compliance:
Ensure adherence to billing policies, procedures, and regulatory requirements.

Provide support for client audits of project billings.

Problem Resolution:
Investigate and resolve billing discrepancies or issues.

Collaborate with other departments to resolve billing-related challenges.

Quality Control:
Conduct regular audits to maintain the accuracy of billing information.

Implement quality control measures to improve billing processes.

Reporting:
Prepare and present regular reports on billing activities to management.

Analyze billing data to identify trends or areas for improvement.


Qualifications:

Required Skills:
Proven experience in billing, finance, or a related role.

Proficient Excel skills

Deadline-driven with the ability to prioritize tasks.

Strong attention to detail and accuracy.

Excellent communication and interpersonal skills.

Ability to work collaboratively in a team environment.

Problem-solving skills and ability to handle complex billing issues.

Knowledge of relevant laws, regulations, and best practices.

Exceptionally customer-focused with strong interpersonal skills.

Adaptability to changes in billing processes or software.