Project Coordinator - Greater Houston
1 day ago
Job description
Company Description
Acacia is a Houston-based high-end architectural millwork manufacturer specializing in complex, custom interiors for commercial and executive environments. We combine advanced engineering, CNC-driven production, and disciplined project management to deliver precision-built millwork. Our work sits at the intersection of craftsmanship and digital manufacturing, serving clients who expect technical rigor, reliability, and exceptional finish quality. Visit for more information about the company and its offerings.
Position Summary
Acacia is seeking a dedicated full-time Project Coordinator to support the successful execution of high-end architectural millwork projects by ensuring schedule integrity, task follow-through, and cross-functional alignment.
This role sits at the interface between:
- Engineering
- Project Management
- Production
- Installation Management
The Coordinator serves as structured support to operational leaders in project management and in the field by maintaining visibility into commitments, tracking progress, reinforcing process discipline, and escalating risk when necessary.
Primary Responsibilities:
Innergy System Ownership (Operational Integrity)
Maintain accurate project schedules in Innergy by adjusting and coordinating work order dates with direction from functional leaders.
Track milestone dates and task assignments
Identify past-due and at-risk deliverables
Generate structured reports of overdue activities
Ensure change orders, RFIs, and submittals are properly logged and tracked
Support accurate WIP inputs and operational forecasting
Cross-Functional Coordination Support
Serve as information hub between Engineering, PM, Production, and Installation
Track open action items across departments
Monitor interdepartmental handoffs
Support production release timing and installation readiness
Document and track commitments made in operations meetings
The Coordinator supports leaders in executing their commitments but does not replace their accountability.
Operational Execution Reinforcement
Maintain a live view of active commitments per project
Follow up on assigned project execution tasks until closure
Prepare weekly short lists of overdue or pending deliverables
Confirm assignments are clearly defined and time-bound
Validate that process steps are completed before advancing to the next phase
This role ensures that operational commitments do not drift without visibility.
Escalation & Risk Visibility
The Coordinator has the authority to:
Request status updates from functional leaders
Seek confirmation of due dates
Flag risks to schedule or execution
Escalate unresolved or repeated breakdowns to the operations team
Customer-Facing Schedule Support
Assist Project Managers in generating clean and format consistent project schedules for client communications.
Prepare milestone updates and progress summaries.
Ensure published schedules reflect realistic execution timelines.
KPI Tracking & Reporting
Maintain operational dashboards
Track change order cycle time
Support monthly operational performance reporting
Identify recurring bottlenecks and process breakdown patterns
Required Qualifications:
3+ years in construction, millwork, manufacturing, or project coordination[GU1]
Experience with ERP or project management software required
Aptitude and skills to use AI to improve business processes, where applicable
Innergy experience preferred
Traits we value:
Highly organized and detail-oriented
Comfortable working inside ERP systems
Structured communicator
Persistent but professional in follow-up
Emotionally steady under pressure
Comfortable interacting with technical and production teams
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