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- Assists with managing the development, planning, preparation and execution for citywide special events and festivals; this would include being the lead on select events.
- Creates and oversees activity and entertainment programming for events to include event activities, VIP experiences, volunteer management, ticketing systems, entertainers/entertainment and kids activities.
- Participate in the development of the annual budget for special events. Assists with implementation and facilitation of the budget when lead on select events.
- Responsible for intern program implementation for the department including: coordinating intern schedules and tasks; assisting, educating, evaluating and reviewing assigned tasks; overseeing interns during events; facilitating weekly trainings.
- Oversees the vendor and procurement process to include but not limited to event supplies/entertainment, media purchasing -this includes getting vendor quotes, creating contracts, scheduling and collecting the appropriate paperwork while ensuring on-going communication, vendor payments, and managing those vendors. Purchase, inventory and organize supplies used for events.
- Manage materials and signage needed for event production to include creating signage and working with sign vendor.
- Performs other related duties including processing open records requests; making presentations to City Council and/or Boards
- Manage on-site production to ensure smooth execution of events including trouble shooting and clean up. Determine event staffing levels and oversee internal and external work crews training and supervision before, during and after events.
- Work with Special Events Manager to create new ways to enhance revenue and cost recovery for the city's special events. Research and provide proposals to the Special Events Manager to enhance event aesthetics, activities and programs.
- Maintain accurate databases and files for events and perform a variety of administrative activities.
- Work with the Marketing division to create, implement and design marketing plans for each event to promote the event to the local and surrounding communities.
- Work with the Marketing division to create, update, revise and manage multiple websites' content utilizing a content management system. Conduct regular reviews of web site pages to ensure accuracy, timeliness and relevance.
- Work with the Marketing division on social media content, contests, and timelines for all events.
- Assists with supervision of the event location, budget implementation, revenue enhancement, and overall event safety. Assists with marketing on social media, graphic, advertising and marketing.
- Oversee PARD Internship program and directly supervise the Special Event Interns. They will assist with the PARD Leadership Program and other education programs, Parks CPR/FA certifications, and oversee two part-time staff members
- Acting Manager when Events Manager is absent or unavailable.
- Knowledge of basic office and business procedures, city policies, and rules and regulations.
- Ability to work with a variety of people is a fast-paced, flexible environment.
- Ability to organize and coordinate diverse types of events, enforce policies and procedures, make mature judgments, and have regular and punctual attendance.
- Willingness to participate in the setup and tear down of festivals and events.
- General knowledge of social media marketing.
- Work requires supervising and monitoring performance for a regular group of employees or department including objectives/effectiveness and realigning work as needed.
- This position normally performs the job according to his or her judgment with limited supervisory guidance. Special projects are managed with little oversight and assignments may be reviewed upon completion.
- Medical
- Dental
- Vision
- Life Insurance
- Long Term Disability
- TMRS Pension
- Empower Retirement
- Vacation, Sick and Paid Holidays
- 4-Day Work-Week
- For most city positions. Ask your hiring manager for more information
- Tuition Reimbursement
- Yes
- No
Assistant Events Manager - Dallas, United States - City of Farmers Branch- TX
Description
Salary : $55, $83,682.06 AnnuallyLocation : Farmers Branch, TX
Job Type: Full Time
Job Number: 01330
Department: Parks & Recreation
Division: Special Events
Opening Date: 04/23/2024
Closing Date: 4/26/2024 11:59 PM Central
Position Summary
THIS IS A PROMOTIONAL OPPORTUNITY FOR CURRENT CITY OF FARMERS BRANCH EMPLOYEES. EXTERNAL CANDIDATES WILL NOT BE CONSIDERED AT THIS TIME.
Under the direction of the Special Event Manager, the Assistant Events Manager is responsible for managing the planning, operational logistics, and execution of citywide, outdoor special events and festivals, targeting both residents and visitors. Key responsibilities include the development of event themes, knowledge of current trends to include risk management, activities, and logistics, coordinating and managing vendors, contractors, and musicians, overseeing work crews, managing content on event websites, employing industry best practices, utilizing excellent customer service skills, facilitation of premier park programs, and development of PARD education program including internship and leadership program. This position requires creativity, organization, teamwork, and initiative.
Essential Job Functions
Bachelor's Degree in Public Relations, Marketing, Tourism, Recreation, Event Management, or related field, or five years of relevant experience working in parks and recreation or any equivalent combination of education and experience.
Experience working in a fast-paced, flexible environment is preferred.
Minimum of two years of experience in Parks and Recreation or related field required. One year of supervisory experience is preferred.
Employment is conditional upon successful completion of a criminal background check, drug/alcohol test and motor vehicle review. A valid Class C Texas Drivers' License is required.
Knowledge, Skills and Abilities
Benefits offered include:
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Are you a current City of Farmers Branch employee?