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FT Director of Procurement Services - Sierra Vista, United States - Cochise College
Description
Salary: $75, $86,523.00 Annually
Location : Sierra Vista-District Wide, AZ
Job Type: Full-time
Job Number:
Division: FT Administration
Departments: FT Administration - Finance
Opening Date: 04/22/2024
FLSA: Exempt
Remote Work Eligible: No
Pay Grade: AS17
Duration/Parameters: Full-Time; 12 Months/Year
Position Summary
Position Summary: The Director of Procurement Services is responsible for directing the procurement, and shipping/receiving activities for the district and for ensuring procurement and contractual processes and practices are in compliance with college policies, state requirements and the State of Arizona Procurement Code.
Essential Functions:
As defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills, and other characteristics.
This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.
Note:
Cochise College requires a post offer, pre-employment background screening of all employees.
This position is open until filled, with applications reviewed on receipt with priority given to applications received by May 10, 2024. The job posting may close at any time.
Marketing Statement
Cochise College serves the residents of Cochise County from two campuses and four centers throughout Southern Arizona with panoramic views of five different mountain ranges.
The college has been recognized nationally for its cost, return on investment, and high success rate; providing over 90 general and technical education programs leading to a variety of workforce certificates and associate degrees.
The college is accredited by the Higher Learning Commission and is a designated Hispanic-Serving Institution (HSI).CHECK OUT COCHISE COLLEGE HERE
Duties and Responsibilities
Duties and Responsibilities: Within the scope of college policies and procedures, this position:
Directs and oversees procurement, shipping, and receiving; assists with inventory control activities; ensures purchase orders are issued accurately and promptly; ensures bids and requests for proposal processes are completed correctly, in a timely manner, and in accordance with all applicable statues and regulations; assists departments in writing specifications for material supplies, services and equipment
Manages all contractual activities to include insurance coverage; reviews and maintains all service agreements with contracted vendors, inter-governmental agreements and facilities use agreements; ensures all are current and in compliance with college and state requirements
Prepares and reviews bid proposals, schedules, and conducts formal bid openings; analyzes proposals; organizes and monitors the evaluation processes of bid and proposal committees
Interviews vendors, inspects samples, and awards informal bids to vendors based on price and quality; reconciles capital acquisitions to expenditures on a yearly basis
Assists vendors, contractors, and staff regarding purchasing, shipping, receiving, and materials maintenance agreements; performs contract analysis; oversees quality control and the implementation of continuous improvement programs in all areas of procurement services; makes policy and procedure recommendations; oversees the purchasing card program
Ensures vendor data is current and compliant with IRS regulations; prepares reports for auditors, college officials, and others as required; proper procurement practices are followed in compliance with college polices, state, and federal regulations
Oversees training and performance evaluations of assigned staff
Performs other related duties as assigned
General Expectations:
Employees are expected to accomplish assigned duties in an efficient, effective and competent manner and to strive for improvement and excellence in all work performed. Additionally, employees must understand the comprehensive role of the community college and cooperate and work harmoniously with students, faculty and staff, and the public. Employees will follow all college policies, rules, regulations and guidelines as they relate to this position.
Education and Experience; Knowledge, Skills and Abilities
Education and Experience Requirements:
Bachelor's degree in business administration, public administration, or related field from a regionally accredited institution of higher learning recognized by the US Department of Education
Certified Professional Public Buyer certification or ability to obtain within one year of hire
Five years procurement services experience, preferably in the public sector
An equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved may be considered.
Knowledge, Skills and Abilities:
Knowledge of and ability to follow college policies and procedures
Knowledge of current technologies and word processing, database, presentation, and spreadsheet software, specifically Microsoft Office applications
Knowledge of Federal, State and local laws, regulations and guidelines related to assigned work
Knowledge of sources of supply, markets and pricing trends
Knowledge of inventory control, document retention and warehousing operations
Skill analyzing and awarding bids
Skill preparing, monitoring and maintaining budgets
Skill enforcing purchasing policies and procedures to adhere to procurement laws
Skill preparing specifications for materials, supplies and services
Skill in effective supervision practices
Ability to communicate effectively, verbally and in writing, and to relate to others in a professional, helpful manner
Ability to relate to a diverse population and to maintain composure when faced with difficult situations
Ability to organize, prioritize, and follow multiple tasks through to completion with an attention to detail
Ability to work independently while contributing to team environment
Ability to maintain strict confidentiality related to sensitive information
Ability to analyze problems, identifies solutions, and takes appropriate action to resolve problems using independent judgment and decision-making processes
Ability to establish and maintain effective working relationships with other department staff, faculty, students and the public
Work Environment & Physical Requirements
Work Environment:
Work is primarily performed under general supervision. Incumbent generally performs work in a typical office setting with appropriate climate controls.
Physical Requirements: Essential functions of this position require: lifting, manual dexterity, ability to communicate.
Sedentary Work:
Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body; involves sitting majority of time; walking and standing are required only occasionally and all other sedentary criteria are met
Mental Application:
Utilizes memory for details, verbal instructions, emotional stability, critical thinking, adaptability and creative problem-solving skills are important
Reports to:
Vice President for Administration
Cochise College is committed to providing a as part of total compensation for our benefit eligible employees.
