Front Desk Admin Assistant - Los Angeles, United States - Pacwest Management Inc

Description

Benefits:

401(k)

Health insurance

Paid time off

This is a front desk/office assistant position which will require acting in a supporting role to management and other office staff.

Responsibilities include:

· Checking phone messages every morning, logging all calls and distributing the messages to the appropriate person

· Greeting clients and visitors as they come in and showing them to the correct office.

· Answering phones- Taking a detailed message and ensuring that the messages are promptly delivered to the appropriate person.

· Assisting with writing correspondence letters and mailings

· Bringing up the mail, sorting and distributing to appropriate parties.

· Responsible for outgoing mail, FedEx and any additional mailings

· Scanning incoming rent checks with envelope and distributing as directed

· Filing / Creating files / Organizing Files

· Maintaining the office equipment by ordering supplies, calling for tech support and keeping the areas around the equipment clean

· Keeping track of office supplies and ordering supplies as needed.

· Scheduling and confirming meetings and appointments on the calendar

· Calling Vendors and Service Providers for information

· Assisting with various projects as directed by management

Requirements:

Punctual and responsible

Knowledge of Microsoft Suite

Able to Multitask and work in a fast pace environment

Organized and pay attention to details

Work efficiently and be a team player

Bilingual - Spanish