operations specialist nf3 - Kaneohe, United States - U.S. Marine Corps

Description

SummaryMarine Corps Community Services (MCCS) is looking for the best and brightest to join our TeamMCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community.

We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively.

This job is open toThe publicU.S. Citizens, Nationals or those who owe allegiance to the U.S. Clarification from the agencyOpen to PublicDutiesPerforms various administrative duties to support Executive Office and agency Operations.
Assists with planning, developing, and implementing MCCS initiatives and support. Coordinates across the Installation and with all commands to enable highly effective, responsive, and timely MCCS support. Assists in the collection of data to assess improvements, accomplishments, projected plans, and development activities. Utilizes established computer programs to prepare electronic spreadsheets, graphs, and similar automated formats for review/presentation purposes. Consolidates responses from MCCS divisions to provide finalized products to MCCS leadership.
Executes and leads MCCS submissions to Tasking Management systems.
Maintains tracking system to consolidate regional responses in a timely and efficient manner.
Coordinates with MCIPAC Headquarters for tasker responses.

Assists with the effective coordination with all taskers from Higher Headquarters to include MCIPAC, MCICOM, HQMC MR/MF and all supported commands.

Assists in developing, executing, and maintaining required reports for MCCS Hawaii.
Ensures tasks are prioritized in support of the intent provided by the MCCS Director and Deputy Director.

Assists with responding to and drafting into appropriate format briefing slides, correspondence, statistical material, reports, special projects, and notes for briefs to commands at all levels.

Prepares correspondence, reports and other materials in final format following proper naval correspondence rules.
Creates briefs and other documents or communique as instructed.

Creates and develops forms as needed using all types of electronic or paper documents to include electronic signature or digitized formatting.

Reviews and processes incoming correspondence such as Letters of Instruction, Standard Operating Procedures, Standard Forms 52, Travel Orders, change funds, etc.

Provides required reports.
Gathers and maintains statistical information as required.
Coordinates with MCCS divisions for appropriate preparation and submission of administrative products.
Monitors time-sensitive and high-profile projects.

Helps to develop and improve workflows/processes to ensure appropriate staffing and timely submission in support of information management and decision making.

Screens all correspondence and assists divisions and staff in developing correspondence items. May represent MCCS during inside the Emergency Operations Center (EOC). Prepares Command Update Slides and ensures timely situational reports to all required MCCS personnel. Maintains access rosters for MCCS Headquarters spaces.
Coordinates video teleconference support for meetings such as the MCCS Board of Directors and Committee Meetings.

Ascertains nature of call or business of visitors, and on the basis of knowledge of the organization's programs and functions, project assignments, internal procedures and relationships, and current work status, directs callers to appropriate personnel.

Provides Customer Service with an emphasis on professionalism and courtesy. Assists internal and external customers and communicates positively in a professional manner. Asks questions to determine, verify and solve problems. Takes action to solve problems quickly. Alerts the higher-level supervisor or proper point of contact for help when problems arise. Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment.
Maintains Operational calendars and schedules appointments and meetings for Executive leadership. Also coordinates logistics for conferences, equipment rentals, government vehicle usage, and trainings as required. Makes travel arrangements for Executive staff; maintains itineraries and prepares travel vouchers upon their return. Serve as purchase card holder for the Executive staff.

Reads directives and instructional material pertaining to administrative practices and clerical procedures in order to keep abreast of new, revised, or amended procedures which may have an impact on administrative action documents, e.g., preparation and processing of reports, forms, correspondence, etc.

Performs other duties as assigned.
This is a white-collar position where occasional lifting up to 40 lbs may be required.

Requirements Conditions of EmploymentSee Duties and QualificationsEVALUATIONS:
Qualifications


MINIMUM QUALIFICATIONS:

Three years' experience that may be a combination of education and experience, that demonstrates the applicant has acquired the knowledge, skills and abilities related to operations planning and administrative processes.

Knowledge of Marine Corps structure, policies and procedures is preferred.

Familiarity with MCCS management policies, concepts, practices, and principles in order to support operations and administrative planning and coordination is preferred.

Strong working knowledge of Microsoft 365 and Microsoft Office programs with the demonstrated ability to produce high level briefing materials.

Must have the ability to learn new technical processes and administrate permission-based applications.
Must have the ability to deal courteously, effectively and tactfully with others, even in stressful environments.

Demonstrated ability to build and maintain effective working relationships with all levels of military and civilian personnel, both inside and outside the organization.

Flexibility in working conditions and hours is required.
Must have excellent oral and written communication skills.
Must have the ability to obtain and maintain a secret clearance.


Additional informationGENERAL INFORMATION:

Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, gender, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position.

This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.
It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation.

The DON No Fear Act policy link is provided for your review:
part of the employment process, the Human Resources Division may obtain a Declaration of Federal Employment (OF306) or any other form specific to the position, state and local background checks and a fingerprint report from the Federal Bureau of Investigation. Employment is contingent upon the successful completion of a federal investigation as specified within the position description. Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS.


Required Documents:
*Education/certification certificate(s), if applicable.*If prior military, DD214 Member CopyThis activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce.

Involuntarily separated members of the armed forces and eligible family members applying through the Transition Assistance Program must submit a written request/statement (may be obtained from the MCCS Human Resources Office) and present ID card with "TA" stamped in red on front of card.

INDIVIDUALS SELECTED FROM THIS ANNOUNCEMENT MAY BE CHANGED TO PART-TIME OR FULL-TIME AT MANAGEMENT'S DISCRETION WITHOUT FURTHER COMPETITION.ALL ONLINE APPLICATIONS MUST BE RECEIVED BY 1159PM EASTERN STANDARD TIME (EST) ON THE CLOSING DATE LISTED IN THE JOB POSTING.BenefitsA career with the U.S.

government provides employees with a comprehensive benefits package.

As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Opens in a new windowLearn more about federal benefits.
The Federal government offers a number of exceptional benefits to its employees.

Benefits you get to enjoy while working at MCCS include but are not limited to:

• Stability of Federal Civilian Service
• People with passion for doing work that matters
• Quality of Work Life Balance
• Competitive Pay
• Comprehensive Benefit Packages
• Marine Corps Exchange and Base Facility PrivilegesReview our benefitsEligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be EvaluatedYou will be evaluated for this job based on how well you meet the qualifications above.

Your application/resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement.

This vacancy will be filled by the best qualified applicant as determined by the selecting official.
BenefitsA career with the U.S. government provides employees with a comprehensive benefits package.

As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Opens in a new windowLearn more about federal benefits.
The Federal government offers a number of exceptional benefits to its employees.

Benefits you get to enjoy while working at MCCS include but are not limited to:

• Stability of Federal Civilian Service
• People with passion for doing work that matters
• Quality of Work Life Balance
• Competitive Pay
• Comprehensive Benefit Packages
• Marine Corps Exchange and Base Facility PrivilegesReview our benefitsEligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

Required DocumentsAs a new or existing federal employee, you and your family may have access to a range of benefits.

Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee.

You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

Varies - Review "OTHER INFORMATION"If you are relying on your education to meet qualification requirements:Education must be accredited by an accrediting institution recognized by the U.S.

Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees fromschools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to ApplyAll applications must be submitted online via the MCCS Careers website:
emailed or mailed will not be considered for this vacancy announcement.

To be considered for employment, the application or resume must be submitted online by 11:59 PM (EST) on the closing date of the announcement.

Note:

To check the status of your application or return to a previous or incomplete application, log into your MCCS user account and review your application status.

Agency contact informationKANEOHE BAY MCCSPhone808/254mccs.orgAddressKANEOHE BAY MCCSKANEOHE BAY MCCSMARINE CORPS COMMUNITY SERVICES KANEOHE BAY, HI USANext stepsAll applicants who submit an application via our Careers page at will be able to view their application status online.

Fair and TransparentThe Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Equal Employment Opportunity (EEO)

PolicyCriminal history inquiriesReasonable accommodation policyFinancial suitabilitySelective ServiceNew employee probationary periodSignature and false statementsPrivacy ActSocial security number requestRequired DocumentsVaries - Review "OTHER INFORMATION"If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees fromschools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to ApplyAll applications must be submitted online via the MCCS Careers website:
emailed or mailed will not be considered for this vacancy announcement.

To be considered for employment, the application or resume must be submitted online by 11:59 PM (EST) on the closing date of the announcement.

Note:

To check the status of your application or return to a previous or incomplete application, log into your MCCS user account and review your application status.

Agency contact informationKANEOHE BAY MCCSPhone808/254mccs.orgAddressKANEOHE BAY MCCSKANEOHE BAY MCCSMARINE CORPS COMMUNITY SERVICES KANEOHE BAY, HI USANext stepsAll applicants who submit an application via our Careers page at will be able to view their application status online.

Fair & TransparentThe Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Equal Employment Opportunity (EEO) PolicyReasonable accommodation policyCriminal history inquiriesFinancial suitabilitySelective ServiceNew employee probationary periodSignature and false statementsPrivacy ActSocial security number request