Legal Assistant/Receptionist - Chicago, United States - Addison Group

Description

Our legal client is seeking a Legal Assistant/Receptionist to join their Chicago team on a Direct Hire basis. This position will manage the front desk, while also providing administrative support to a team of attorneys. 3+ years of Legal Assistant experience and a Bachelor's degree is required.

Salary: $55-60K

Location: Downtown Chicago - The Loop

Additional Details: 100% onsite

Legal Assistance:

• Document Preparation: Assist attorneys in drafting and editing legal documents, including pleadings, contracts, and correspondence.
• Case Management: Maintain organized case files, track deadlines, and assist in case management tasks to ensure efficient workflow.
• Legal Research: Conduct legal research using available resources to support attorneys in case preparation and strategy.
• Client Interaction: Communicate with clients, opposing counsels, and court personnel professionally and promptly, maintaining a positive and helpful demeanor.
• Calendar Management: Manage attorney calendars, schedule appointments, and coordinate meetings to ensure timely completion of tasks.
• Billing Support: Assist in preparing and reviewing client invoices, track billable hours, and ensure accurate record-keeping.
• Administrative Tasks: Perform general administrative duties such as answering phone calls, handling emails, filing, and maintaining office supplies.

Front Desk Operations

• Greet clients and visitors in a professional and friendly manner, directing them to the appropriate individuals or meeting rooms.
• Phone Management: Answer and direct incoming calls, take messages, and provide information to callers in a courteous manner.
• Appointment Scheduling: Manage appointment schedules for attorneys and maintain the overall calendar for the firm.
• Mail Handling: Sort and distribute incoming mail, process outgoing mail, and manage courier and shipping services.
• Facilities Management: Monitor and maintain the reception area, ensuring a clean and welcoming environment for clients and staff.
• Database Maintenance: Update and maintain client databases, ensuring accurate and up-to-date information.