Receptionist - San Jose, United States - Ultimate Staffing
Description
Ultimate Staffing is looking for a Receptionist to support a leading skin care company in San Jose, CA
Schedule: Mon-Fri 8am-5pm
Location: San Jose, CA
Length: Contract-to-hire
Pay: $22-$23/hr
Title: Receptionist - Office Assistant
Function: Answers incoming calls, directs calls to the proper person, filing invoices, and greet/sign-in visitors. Ensure the office facility responsibilities are fulfilled as listed below and support departments across the organization as requested.
Reports to: Sr. Director of Human Resources
Essential Duties and Responsibilities: Duties include the following (other duties may be assigned)
Receptionist:
Answers and transfer incoming calls
Order: business cards, name badges, name plates and rep bag
Maintain inventory spreadsheet for business cards, name badges, rep bags
Process outgoing mail with postage machine
Manage postage machine funds
Manage Data Safe schedule
Greet and sign-in temps and visitors
Assist other department with projects as needed
Maintains front desk tidiness
Monitor Jan's (Chairman) reserved parking spot
Maintain conference rooms
Office Assistant:
Order office supplies and maintain supply rooms
Set up new employee work area
Maintain coffee and vending machines (order coffee)
Monitor and maintain break room, executive kitchen and restrooms
Order bi-monthly lunches
Works with accounting to ensure all credit card purchases receipts are accounted for
Ensures First Aid Kits are kept in-stock
Assist with set-up and clean up for HR Events
Maintains water coolers company wide
Operates/ manages copier
Manages copy work areas
Minimum Qualification and Experience:
2+ year of experience in a receptionist role. Excellent written and verbal skills are essential. Detail orientated and organize. Intermediate computer skills with Microsoft, Excel and filing experience. Must have the ability to learn to operate the receptionist desk and follow procedures. Superior communication skills are required. Must be able to multi-task, demonstrate high attention to details, and time management. Switchboard experience required. Punctuality and good attendance is a must. Work professionally as a team member in conjunction with other employees and departments
All qualified applicants will receive consideration for employment without regard torace, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.