- Serve as initial point of contact in the FA/WES department; greet visitors, receive documents, screen and respond appropriately to phone calls, emails and in-person inquiries.
- Serve as a backup for the student services front desk.
- Respond to requests, schedule clients for individual appointments, coordinate and maintain FA/WES calendar. Schedule and coordinate FA/WES department meetings, events, prepare agendas, take meeting notes.
- Per staff request design, update, maintain FA/WES database and forms.
- Per staff request update, maintain, initial point of contact for FA/WES departmental data on the college's web site, keep FA/WES bulletin boards updated and ensure all information displayed to the public is current.
- Maintain inventory of FA/WES department pamphlets and forms, equipment and supplies.
- Prepare purchase requisitions, work request, request for payment, determining appropriate budget codes, and requesting credit card for payment.
- Distribute and gather correspondence to/from appropriate staff, assist with departmental mailings and distributions.
- Track time and effort when required by fund source, update if needed staff attendance on the FA/WES calendar.
- Accountable for keeping personal development up-to-date; adding to skills and knowledge through courses that may be available through the Bates Technical College courses, professional development committees, etc.
- Participate actively and collaboratively on committees for college as needed including but not limited to staff recruitment, college councils, etc.
- Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Additional activities, duties and responsibilities may change at any time with or without notice to meet college needs.
- This position has no supervisory responsibilities.
- High School/GED and one year of relevant experience
- Associates degree and one year of relevant experience
- Uniform Dental Plan - Preferred Provider Organization
- DeltaCare - Managed Care Plan
- Willamette Dental - Managed Care Plan
- Employee Contribution: Under 35: 5% of gross salary; 35-49: 7.5% of gross salary; 50 & over: 10% of gross salary
- Employer Contribution: Under 35: 5% of gross salary; 35-49: 7.5% of gross salary; 50 & over: 10% of gross salary
- Employee Contribution: Varies from 5% to 15%
- Employer Contribution: 15.41% of gross salary
- Employee Contribution: Varies from 5% to 15%
- Employer Contribution: 12.83% of gross salary
- Employee Contribution: 7.41% of gross salary
- Employer Contribution: 12.83% of gross salary
- Employee Contribution: Varies from 5% to 15%
- Employer Contribution: 12.83% of gross salary
- Yes
- No
- Yes
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office assistant, financial aid and workforce educaiton services - Tacoma, United States - Bates Technical College
Description
Salary: $46, $62,315.00 AnnuallyLocation : Tacoma, WA
Job Type: Full-time
Job Number:
Department: Student Services
Opening Date: 05/16/2024
Closing Date: 5/31/2024 11:59 PM Pacific
SUMMARY
BATES TECHNICAL COLLEGE The Office Assistant provides administrative support to the Financial Aid and Workforce Education Services (FA/WES) departmental staff and students. This position will also serve as a backup for the student services front desk receptionist.
Please Note: Full potential salary for this position is listed. Salaries at the top of the range are earned through longevity. Annual starting salary is $46,333-$49,838 depending on experience.
Open PTE positions will be open to all permanent bargaining unit members at Bates for a minimum period of five (5) days from postingprior to being open to non-union members or outside applicants.
If no permanent bargaining unit members apply within five (5) days of posting, priority consideration will be given to candidates who apply by May 27, 2024.
ESSENTIAL FUNCTIONS & OTHER DUTIES
Essential Functions
Minimum Qualifications
If necessary, alternative combinations of education and experience may be evaluated by Human Resources for comparability.
Preferred Qualifications
Bates Technical College reaffirms its policy of equal opportunity and does not discriminate on the basis of race, ethnicity, color, national origin, creed, religion, sex, sexual orientation, gender identity, age, marital status, disability, or status as a disabled veteran or Vietnam era veteran in its programs and activities in accordance with college policy, and applicable federal and state statutes and regulations. Bates publications are available in alternate formats upon request by contacting the Disability Support Services Office at Inquiries regarding Bates' non-discriminatory policies, including Title IX and ADA, should be directed to: For student matters, the Vice President of Institutional Effectiveness and Student Success at , Downtown Campus A211. For employee matters, the Director of Human Resources at , Downtown Campus A326.
Available Benefits to Eligible Employees
As a higher education employee, you and your qualified family members are eligible for a wide range of benefits including medical, dental, life insurance, retirement, long-term disability, as well as other optional benefits.
Medical/Dental Plans
Employees pay a portion of their medical care cost through payroll deduction. The employee premium is based on the choice of plan and coverage for eligible dependents. Vision is covered under the medical plan.
Bates provides dental coverage at no monthly premium cost to the employee. Benefit eligible employees have a choice of dental plans. Options include:
Faculty and Exempt Positions
Faculty have to choose between either the State Board Retirement Plan (SBRP), also known as TIAA or Plan 3 of the Teachers Retirement System (TRS). Click to compare the two plans.
Exempt have to choose between either the SBRP or Plan 3 of the Public Employee Retirement System (PERS). Click to compare the two plans.
SBRP (TIAA) is a defined contribution plan with the following contribution rates:
Classified employees have to choose between either the Plan 2 or Plan 3 of the Public Employee Retirement System (PERS). Click to compare the two plans.
PERS Plan 2 is a defined benefits plan with the following contribution rates:
Bates provides $35,000 basic life insurance for death from any cause and $5,000 basic accidental death and dismemberment at no cost to the employee. Employees can enroll in additional low cost life insurance for themselves and dependents.
Bates provides a basic LTD insurance plan at no cost to employees. The basic plan pays a maximum of
$240 per month after 90 days of total disability. The optional LTD plan pays 60% of the first $10,000 of monthly salary, reduced by any deductible income such as social security or retirement benefits.
Employee cost is dependent upon benefit waiting period chosen.
Other Optional Benefits
Leaves and Holidays
Vacation
Eligible exempt and classified employees accrue annual leave at rates determined by their employee status, ranging from 7 to 16 hours per month when eligible.
Sick Leave
Eligible classified, faculty, and exempt staff accrue sick leave monthly. Employees represented by a bargaining unit should refer to their negotiated agreement for sick leave rules and accrual rates.
Holidays
Bates observes the following holidays/non-work days:
Independence Day, Labor Day, Veterans' Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve Day, Christmas Day, New Year's Eve Day, New Year's Day, Martin Luther King, Jr. Day, Presidents' Day, Memorial Day, Juneteenth
Personal Leave/Family Leave
In addition to vacation and sick leave, eligible employees receive personal and family leave each fiscal year at rates determined by their employee status
Please Note: All information above is subject to change based on, but not limited to, employment status, legislative mandates, or College policy changes
01
Do you have a high school diploma and/or GED and once year of relevant experience?
Why do you want to work at Bates, specifically in this position?
03
By saying yes below, you are agreeing that you understand that all fields on the application must contain your actual work history and education in order for your application to be fairly screened. You further understand, if those areas are not completed, or you type "see resume," for example, your experience and/or education may not counted toward the minimum qualifications for this position and you may be screened out of the process. Do you understand this requirement?
office assistant, financial aid and workforce educaiton services professionals in Tacoma
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Annie Grosshans
Feild Reimbursement Manager / Healthcare